Responsible for the coordination, logistics and administration of business needs for the Skills Development portfolio through effective collaboration and stakeholder engagement.

Assist the Program manager to ensure the delivery of strategic and operational Skills Development objectives.

Bachelor's or equivalent 3 year degree. (ISCED 6) 

More than 3 years of experience in a similar role

Administration and Coordination

1. Provide overall administrative, logistical and operational support to the assigned Projects and Programmes (e.g. learnerships/bursaries)

2. Plan & maintain Skills Dev training calendar to ensure L & D training schedule aligns with business needs.

3. Assist in the vendor/supplier onboarding process.

4. Collation of information for Training Committee meetings

5. Assist with Pivotal grant applications

6. Responsible for uploading, updating & maintaining of learner records on LMS and HR systems.

7. Responsible for setting up of meetings and training sessions.          

Project Delivery and Support

1. Responsible for learner intakes for relevant programmes and delivery of programmes.

2. Responsible for the administration and coordination of learners for relevant programmes, inductions, check-ins.

3. Responsible for coordination and delivery of relevant marketing and communication for skills development – e.g. Learnership feedback reports to Stakeholders, e-mailers, videos etc.

4. Provide support for Skills Dev queries in the absence of the Skills Dev Manager.

5. Planning, administration and coordination of relevant skills dev events (e.g. graduations and skills dev workshops).

Financial Administration

1. Verification and processing of payments to ensure suppliers are paid timeously.

2. Capturing and generating relevant reports for tracking of payments and invoices.

3. Support the planning and tracking of the overall Skills Dev budget process.

4. Support tracking and administration of skills levies for South Africa and foreign countries and flag inconsistencies and concerns.

Reporting and Research

1. Assist in research for specific projects, service providers, and/or content to support SD Manager on the delivery of learning solutions.

2. Assist in compiling and preparing relevant reports for approval/submission including annual and half year compliance reporting.

3. Assist with adhoc collation and distribution of reports, including learner stats and confidential assessment feedback.

4. Monthly learnership reporting to divisions

5. Information gathering for board, half-year and annual reports.

6. Pulling data for specific skills development reports

7. Plan, execute and analysis of scheduled and unscheduled surveys."             

Stakeholder Engagement

1. Liaise and maintain relationships with various internal/external stakeholders as well as delegates in order to support the learning experience.

2. Act as a point of contact to provide support to vendors, internal stakeholders & delegates for skills dev portfolio queries.

3. Assist in all stakeholder engagements including presentations required by the SD manager and Group Head of Learning.