JA Administrative Assistant 2 (Data Quality Assistant) - Executive Office (County Funded) Date: Apr 30, 2025 The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) . Requisition No: 852213 Agency: State Courts System Working Title: JA Administrative Assistant 2 (Data Quality Assistant) - Executive Office (County Funded) Pay Plan: Career Service Position Number: 4711 Salary: $42,716.64 Posting Closing Date: 05/13/2025 Total Compensation Estimator Tool (https://compcalculator.myflorida.com/) ADMINISTRATIVE OFFICE OF THE COURTS JOB ANNOUNCEMENT Job Title: JA Administrative Assistant 2 (Data Quality Assistant) - Executive Office (County Funded) SALARY: $42,716.64 Annually OPENING DATE: 04/29/2025 CLOSING DATE: 05/13/2025 11:59 PM Eastern Applicants interested in the position should also submit an online application and resume on the Eleventh Judicial Circuit of Florida's website, which is https://www.governmentjobs.com/careers/jud11flcourts Salary is Non-Negotiable. The successful candidate will be hired at the minimum salary. The essential function of the position within the organization is to provide various advanced administrative, organizational, coordinating, and clerical support tasks for the Data Governance Officer. The individual in this position must have experience in secretarial and clerical work and familiarity with gathering and entering data. The position requires initiative, good judgment, professionalism, follow-through, the ability to multi-task and readily adapt to fast-changing priorities, organizational and writing skills, and a strong work ethic. Frequent work contacts are made with other departments of the Judiciary, the Administrative Office of the Courts, court partners, stakeholders, and the public. The position reports directly to the Data Governance Officer. Responsibilities + Provides administrative support to the Data Governance Officer by screening calls and visitors; providing information, resolving immediate issues, directing callers/visitors to proper personnel, or taking messages. Makes copies, organizes folders, schedules appointments/meetings and maintains calendars; keeps supervisor apprised of appointments throughout the day. + Performs data collection and entry. Gathers and maintains information/data to prepare periodic and special reports. Maintains data sets for each Court division. + Attends meetings and takes notes, disseminates meeting information and other relevant information as indicated and maintains SharePoint folders for easy access in order to assist unit. + Attends circuit mandated or recommended training or other professional classes as directed. + Performs related work as required. Qualifications + Bachelor's degree from an accredited four-year college or university in judicial administration, public or business administration, criminal justice, or a related field. + Two (2) years of professional experience in an administrative support role. Knowledge, Skills and Abilities (KSAs): + Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management. + Coordinates time, place, or sequence of operations and activities based on analysis of data. + Excellent computer software knowledge in Microsoft Office 365, including but not limited to Outlook, Word, SharePoint, knowledge of Sequel and Power BI and Excel. + Understanding of Case management systems such as Odyssey, Criminal Justice Information System (CJIS), and other case management systems as required. + Knowledge of office equipment usage such as computers, printers, copy machines, and phones. + Strong problem-solving skills and detail oriented. + Ability to compile, examine, evaluate data and general understanding of statistics. + Ability to perform simple math such as addition, subtraction, multiplication, division, ratios, rates, and percentages. + Ability to communicate effectively and professionally both orally and in writing. + Ability to comprehend verbal and written instructions, procedures, or work orders. + Ability to compose business letters, complex reports, and manuals. + Ability to speak formally to groups inside and outside the organization. + Ability to assist in the development of manuals, guidelines, and other court related materials. + Ability to change priorities and job assignments based on changing deadlines. Working Conditions: + Moderate noise; business office setting. Physical Demands: + Work involves a significant amount of standing, sitting, talking, listening, balancing, stooping, and reaching with hands and arms; must be able to transfer up to 10 pounds. The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement. Location: MIAMI, FL, US, 33128 Nearest Major Market:Miami