Human Resources Systems Analyst - Temporary Print (https://www.governmentjobs.com/careers/portlandor/jobs/newprint/4822694) Apply  Human Resources Systems Analyst - Temporary Salary $97,510.40 - $126,692.80 Annually Location 1120 SW 5th Ave, OR Job Type Regular Remote Employment Flexible/Hybrid Job Number 2025-00236 Bureau Bureau of Human Resources Opening Date 02/10/2025 Closing Date 2/24/2025 11:59 PM Pacific + Description + Benefits + Questions The Position Job Appointment: Full Time, Limited term. Appointment shall not exceed 6/30/2025 except for the extension of grants or funding from outside sources. Work Schedule: Monday – Friday, 8am-5pm. Alternate schedule may be available after probationary period. Work Location: Hybrid. In-person work to be conducted at The Portland Building, 1120 SW 5th Avenue. Remote work must be performed within Oregon or Washington. For more information, click here (https://www.portland.gov/policies/human-resources-administrative-rules/employee-behavior-expectations/hrar-4045-employee) . The current schedule for this position is hybrid. Employees are expected work on site 50% of the time. The City is reevaluating a return-to-office (RTO) policy which could change in-person requirements with notice. The hiring manager for this position will have more up to date information at the time of all verbal/contingent offers Benefits: Please check our benefit tab for an overview of benefit for this position Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need respond to the supplemental questions and attach a resume. Position Summary The Human Resources Systems Analyst will be part of the HR Systems and Payroll Services Team, supporting the Time Management area. The HR Systems and Payroll Services team manages the City's SAP HCM system and is responsible for ensuring the City's biweekly payroll and HR processes are executed correctly in order to pay approximately 7,000 employees in 15 bargaining units. Payroll is processed according to federal, state, and local wage and hour laws, as well as the city's labor agreements. The Human Resources System Analyst performs a variety of difficult and specialized technical activities related to the use of Human Resource systems to accomplish HR business processes. The HR Systems Analyst will be primarily managing central time administration, performing central auditing functions, and making mass changes. This position will also be advising end users of time and pay practices, business and system processes, and providing guidance on language intent and administration of collective bargaining agreements and human resources rules. The HR Systems Analyst will administer time and pay practices for the city but will not administer payroll systems or audit personnel actions. Questions? Jamaal Anthony, Recruitment Supervisor Bureau of Human Resources Jamaal.Anthony@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: + Experience applying federal, state, and local laws and other rules/regulations (such as collective bargaining agreements) to program administration, preferably in human resources systems or payroll systems support. + Experience utilizing enterprise specific technology (such as SAP or other HRIS systems) and related skills in the use of computers and general office software, including Outlook, Word, and Excel for complex data analysis and management. + Ability to design, implement and utilize data gathering and reporting procedures, to audit and validate accuracy and compliance. + Ability to research and analyze complex problems and calculations and facilitate corrections before significant negative impacts are experienced. + Ability to prioritize and execute complex and detailed work processes within strict timelines and with complete accuracy. + Ability to communicate clearly and effectively, orally, and in writing to diverse audiences of various technical skill levels. The Recruitment Process STEP 1: Apply online between Monday, February 10, 2025 – Monday, February 24, 2025 Required Application Materials: + Resume + Answer to the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: + Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: + Your responses to the supplemental questions should include details describing your education, training and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. + Your resume should support the details described in your responses to the supplemental questions. + How We Determine Pay : The City of Portland is covered by the Oregon Equal Pay Act (https://www.oregon.gov/boli/workers/pages/equal-pay.aspx) . Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all your relevant experience. + Do not attach materials not requested. + All completed applications for this position must be submitted no later than on the closing date and time of this recruitment. + All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. + You can use AI tools to assist with your job application, but please make sure to personalize your responses to supplemental questions. Avoid copying and pasting; instead, use AI to generate ideas and then tailor them to reflect your own experiences and skills. Step 2: Minimum Qualification Evaluation: Week of February 24, 2025 + An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. + Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. + You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 (https://www.portland.gov/policies/human-resources-administrative-rules/employment/hrar-301-recruitment-processes) for complete information. + Additional evaluation may be required prior to establishment of the eligible list and/or final selection. Step 3: Establishment of Eligible List: Week of March 3, 2025 + Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 4: Selection (Interview): March + Hiring bureau will review and select candidates to interview. Step 5: Offer of Employment: Late March Step 6: Start Date: Late March-Early April + A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here (https://www.portland.gov/bhr/career-center/recruitment-policy) for additional information regarding the following: + Veteran Preference + ADA, Pregnancy, and Religious Accommodations + Work Status + Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to + Health Care (Medical, Vision and Dental) + Carrot Fertility + Wellness Benefits + Life Insurance + Long-term disability coverage to eligible employees and their families. + Employee Assistance Plan + Flexible Spending Accounts + Retirement + Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer + Family Medical Leave + City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers (https://www.portland.gov/bhr/benefit-offerings/benefits-quickstart-guide/benefit-plan-summaries-highlight-guides) . 01 Thank you for your interest in joining the team at the City of Portland. We sincerely value your time and hope to make your application experience as positive as possible. The following supplemental questions are an important step to assist us in determining if you have the minimum qualifications to succeed in the posted vacancy. Write specific and unique responses to each question. Answering "No", to any of the Yes/No questions or answering an essay question with the following "See resume", or entering "N/A" for any of the minimum qualifications listed in the "To Qualify" section may eliminate you from further consideration. Note: If you are requesting veterans' preference, please be sure to upload a copy of your DD214 and/or Veteran's administration letter stating your disability. Veteran's preference documentation must be submitted by the closing time of this announcement. Have you read and understood all the information listed above? + Yes + No - If you have any questions, please contact the recruiter on the announcement. 02 Where did you first learn about this job opportunity? (If on a website or job board, please specify which one) 03 The City of Portland receives public records requests at times. Please indicate which response you find appropriate: (Answer will not disqualify you from the process) + My application was submitted with the understanding that the City of Portland would keep the information confidential and would only disclose the information if ordered to do so. I would not have submitted this application without the promise of confidentiality. + You may release my application; I am waiving confidentiality. 04 Do you have experience applying federal, state, and local laws and other rules/regulations (such as collective bargaining agreements) to program administration, preferably in human resources systems or payroll systems support? + Yes + No 05 Provide a detailed example(s) of your experience applying federal, state, and local laws and other rules/regulations (such as collective bargaining agreements) to program administration, preferably in human resources systems or payroll systems support. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 06 Do you have experience utilizing enterprise specific technology (such as SAP or other HRIS systems) and related skills in the use of computers and general office software, including Outlook, Word, and Excel for complex data analysis and management? + Yes + No 07 Provide a detailed example(s) of your experience utilizing enterprise specific technology (such as SAP or other HRIS systems) and related skills in the use of computers and general office software, including Outlook, Word, and Excel for complex data analysis and management. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 08 Do you have the ability to design, implement and utilize data gathering and reporting procedures, to audit and validate accuracy and compliance? + Yes + No 09 Provide a detailed example(s) of your ability to design, implement and utilize data gathering and reporting procedures, to audit and validate accuracy and compliance. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 10 Do you have the ability to research and analyze complex problems and calculations and facilitate corrections before significant negative impacts are experienced? + Yes + No 11 Provide a detailed example(s) of your ability to research and analyze complex problems and calculations and facilitate corrections before significant negative impacts are experienced. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 12 Do you have the ability to prioritize and execute complex and detailed work processes within strict timelines and with complete accuracy? + Yes + No 13 Provide a detailed example(s) of your ability to prioritize and execute complex and detailed work processes within strict timelines and with complete accuracy. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. 14 Do you have the ability to communicate clearly and effectively, orally, and in writing to diverse audiences of various technical skill levels? + Yes + No 15 Provide a detailed example(s) of your ability to communicate clearly and effectively, orally, and in writing to diverse audiences of various technical skill levels. In your response, include details which clearly reflect how you meet this minimum qualification. Such as: + Examples of when you used the knowledge skill or ability. + Role you served in (professional, internship, volunteer). + Skills, training, transferable skills or lived experience you have that will help you in this area. + Total years of experience applying the knowledge, skill, or ability. Required Question Employer City of Portland Address 1120 SW 5th Ave, Room 987 Portland, Oregon, 97204 Website http://www.portlandoregon.gov/jobs Apply Please verify your email address Verify Email