**Company Description** We’re Heartbeat, the marketing agency for Healthcare Challenger Brands and the brave clients behind them. Read on to learn more about what qualities we’re looking for and why you’re gonna dig working with us. **Overview** + HRIS - Manage upkeep, timely data entry and report generation + Payroll - Work with finance on reconciliation and process for all full time employees to ensure payment on 15th and last day of every month. Work with Resource Management department and act as back up to input freelance timesheets + PTO System Management - Act as main point of contact for all employee and vendor interactions/inquiries + Onboarding - send out all new hire communications, collect and track HR forms, verify employment status, administer new hire survey (to be developed), conduct new hire orientation (eventually). Act as back up to RM coordinator for freelance onboarding. + Off-boarding - send term alerts, generate necessary paperwork, calculate PTO accrual and payout, update HRIS and internal documents/applications + Turnover Analysis - Track employee exit interviews, generate monthly turnover report and provide analysis + Organizational Charts - Work with Resource Management to update organizational charts on a monthly basis + Benefits - Act as main contact for employee benefit questions, liaise with Re:Sources specialists as necessary and conduct information sessions for Benefits and Timesheets + Leaves of Absence - Track approvals, payment dates, and keep relevant parties apprised of return to work status + Culture initiatives - Work alongside the HR team to create and execute various agency/corporate initiatives including, events, monthly birthday dessert drop-off, anniversary email distributions, life event gifts, etc. + HR Recurring Processes - Provide support to HR team on Performance Reviews, Compensation, Interns/Emerging Managers, Learning & Development, Diversity & Inclusion and more as necessary + HR Budget (to be provided) - Process invoices and assist with tracking HR dollars spent through the calendar year + Filing - Maintain organization of physical and electronic files, ensuring that all are up to date with necessary information and escalating outstanding items + Assist with other various projects as needed **Qualifications** + Attention to detail - Accountable for accurate execution for projects and tasks + Drive for results - Can be counted on to meet goals successfully; very bottom-line oriented; steadfastly pushes self and others for results; readily takes action on challenges; identifies and seizes new opportunities; displays a can-do attitude in good and bad times; steps up to handle tough issues" + Customer Focus - Anticipates customer needs and provides services that are beyond customer expectations. Uses customer insights to drive and guide the development of new offerings. Serves as a strategic partner to build, grow, and maintain profitable and long-lasting + Collaboration - Builds partnerships and works collaboratively with others to meet shared objectives; relates well to all kinds of people-up, down, and sideways, inside and outside the organization; builds appropriate rapport; uses diplomacy and tact; can diffuse even high-tension situations comfortably; knows personal strengths, weaknesses, opportunities, and limits + Planning - Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; anticipates and adjusts for problems and roadblocks; monitors progress; measures performance against goals; evaluates results; if manager, also distributes assignments appropriately and provides clear direction and accountabilities + Innovation - Experiments with new ways of looking at things rather than staying within comfort zone; comes up with a lot of new and unique ideas; creates new and better offerings and/or ways of doing things; moves beyond traditional ways of doing things; pushes past the status quo **Additional Information** Our Publicis Groupe motto “Viva La Différence” means we’re better together, and we believe that our differences make us stronger. It means we honor and celebrate all identities, across all facets of intersectionality, and it underpins all that we do as an organization. We are focused on fostering belonging and creating equitable & inclusive experiences for all talent. Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off. If you require accommodation or assistance with the application or onboarding process specifically, please contact USMSTACompliance@publicis.com. All your information will be kept confidential according to EEO guidelines. _Compensation Range: $35,000- $52,000 annually. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 11/30/2024._