Human Resource Associate Posting Begin Date: 2024/06/27 Posting End Date: 2024/07/11 Category: Human Resources Sub Category: Administration Work Type: Full Time Location: Boise, ID, United States Minimum Salary: 20.43 Maximum Salary: 24.04 Pay Rate Type: Hourly Description Idaho Department of Education This position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission. Please note: Applications will be accepted through 4:59 PM MST on the posting end date. The Idaho Department of Education (Department) is dedicated to serving and providing common-sense leadership, support, and resources to educators across the state. The knowledge, skills, and experience of the Department’s employees are among our most valued and important assets. Employment with the Department provides a rewarding career that positively affects the lives of children in Idaho. To learn more, please visit our website at http://www.sde.idaho.gov/. This Human Resource Associate position will perform specialized human resource and administrative support tasks to maintain professional human resource functions and handle highly sensitive and confidential information. The incumbent will maintain personnel records systems; assist employees with questions on personnel policies, procedures, and benefits; and perform related work. This position involves frequent contact with department directors, the public, and other agencies. This requires the employee to utilize effective public relations and liaison skills. At times, the incumbent may need to attend meetings on behalf of the HR director to relay and/or collect information. RESPONSIBILITIES: · Perform a variety of administrative support activities that are integral to human resources information processing. · Answer questions on personnel policies, procedures, and benefits, as appropriate. · Prepare and submit personnel, payroll and benefits documents; assist new employees in completing personnel and benefits forms. · Coordinate bi-weekly payroll. · Assist with new employee onboarding and orientation. · Coordinate Family Medical Leave paperwork and tracking. · Create new employee files; maintain employee record systems. · Prepare and review personnel action forms for compliance with federal, state and agency rules, policies and procedures. · Coordinate tuition fee waiver requests. · Coordinate leave donations. · Coordinate sick leave transfers to and from Idaho educational entities for employees, in accordance with Idaho statute. · Update several staff lists including phone lists, floor map, and organizational charts. · Assist with recruitment to include posting jobs in Luma and on various job boards, referring applications, assisting with interview process. Explain application and hiring processes to applicants and managers. · May attend meetings on behalf of the HR director to relay and/or collect information. · Other duties as assigned. MINIMUM QUALIFICATIONS: · Some knowledge of Human Resource management concepts. · Good knowledge of administrative support functions including organization skills, composing business documents, compiling, and summarizing data, and customer service. · Some experience interpreting or applying employment laws and rules, regulations, and policies, and handling sensitive or confidential information. PHYSICAL DEMANDS: (with or without accommodation) · Dexterity to operate office tools and equipment; · Good vision to review hard copy and electronic documents; operate standard office equipment, including, but not limited to: computer, copier/scanner, navigate website resources; identify safety concerns; · Ability to concentrate for extended periods of time; · Mental acuity to comprehend, communicate, monitor and ensure adequate program support; · Approximately 90% of time is spent sitting at desk or workstation, up to 4 hours at a time; · Approximately 10% of time is spent standing, walking, bending, and kneeling; · Occasional lifting may be required, frequently less than 5 lb., but may be up to 20 lb. TRAVEL REQUIRED: This position typically does not require travel, but may occasionally be requested to do so. BENEFITS: The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.* ADDITIONAL BENEFITS INCLUDE: Vesting in the Public Employee Retirement System of Idaho (PERSI): All employees of the Idaho Department of Education are non-classified. They are appointed by the elected official and serve at the pleasure of the elected official. As such, employees working at a non-classified agency are considered vested in the PERSI retirement system after five (5) consecutive months of service, versus five (5) years of service at a classified agency. Tuition Fee Waiver: All Idaho Department of Education employees in permanent full-time positions may register for instructional courses during any academic period, at any participating state funded institutions of higher education, for a $20.00 nonrefundable registration fee per semester and $5.00 per credit hour charge. TO APPLY: To apply for this position, please submit 1.) a customized letter of interest, 2.) a resume, and 3) a list of three professional references. Attach the resume to your online application. Insert your letter of interest and references into the space provided in the questions section of the application. Your letter of interest should specifically address how your education, training and work experience meet the responsibilities, qualifications, and required skills of the position. A writing sample, such as a letter of interest, provides an opportunity to evaluate your writing skills as well as your ability to demonstrate you meet the qualifications of the position. Your resume must clearly support the information provided in your letter of interest. A resume does not substitute for a letter of interest. Applications that do not include a letter of interest will not be accepted. EEO/ADA/VETERAN: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected]. Preference may be given to veterans who qualify under state and federal laws and regulations.