Job TitleHR Specialist

Job Description

The HR Specialist will report to the HR Business Partner and work closely with the rest of leadership team in Japan organization.

As our HR Specialist, you will be responsible for the operational aspects of the HR function in Japan and support HRBP to drive the delivery of HR strategies & initiatives, process reviews & improvement, and risk control & mitigation.

You will also cover General Affairs/Office administration to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety with HRBP.

You are a highly self-aware, self-motivated and grounded HR specialist that desires to not only provide professional and efficient HR service and offerings predominantly to our colleagues across Japan offices and you also thrive on continuously improving on the status. 

As a self-aware and grounded person, you carry out your duties in a way that is always connected to our business, culture and core values. 

You yearn for and welcome more digitalisation into your role so that you will be able to focus on the evolving needs of our people and business.

This position is based in Tokyo and may involve travelling occasionally domestically, to the South Asia Pacific region and our global HQ in Sweden.

Responsibilities (key accountabilities)

HR

Partner with HRBP to update and maintain office policies as necessaryWith your HR relation, support the organization in all the aspects of HR
spectrum scope from start to the end processes such as recruitment process,
on/off-boarding, performance & appraisal process, C&B/payroll, training, people
development and advice and interpretation of legislation to employees as well
as employee relationsHRIS such as Workday and DocuSign or/and any other digital toolsBeing the bearer of our company culture by representing our core valuesRepresent and collaborate with the region & global/internally & externally for
sharing ideas and best practiceCollaborate with business leaders and cross-functional teams to drive engagement and sustain our cultureManage the day-to-day office administration function (ad-hoc) including facility
management, sales support activities to ensure seamless administration/digital
support to the local organization with aim to achieve and maximize work productivity and cost efficiencyAny other duties that the HRBP may assign from time to time 

GA

Serve as the point person for office managing duties including:MaintenanceMailingSuppliesEquipmentBillsErrandsShoppingOrganize the office layout and order stationery and equipmentMaintain the office condition and arrange necessary repairsOrganize office operations and proceduresCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeSupport to manage contract and price negotiations with office vendors, service providers and office leaseSupport to manage office G&A budget, ensure accurate and timely reportingProvide general support to visitorsAddress employees’ queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)Liaise with facility management vendors, including cleaning, catering and security serviceSupport in-house or off-site activities, like parties, celebrations and conferences

Profile (Qualifications for this job) Knowledge, abilities, skills

Diploma / Degree in Business Management and Administration, or related field majoring in Human ResourcesAt least 3 years of proven work experience in a HR, preferably a generalist roleAt least 2 years of work experience as an Office Manager, Front Office Manager or Administrative AssistantExperience in working in an international and dynamic environment, with a customer-focus cultureUnderstand best practice HR rules, guidelines and legislations.Prior "Workday" (HRIS) experience is a plusAccurate understanding and knowledge of Japanese labor laws and payrollProficiency in MS Office (MS Excel, Word, PowerPoint and MS Outlook, in particular)Native level Japanese with proficiency in English (business level both written and spoken, e.g. TOEIC 700 or above)Nice to have certification of Fire Prevention, Disaster Prevention AdministratorNice to have certification of Sanitation Administrator

Important skills, abilities, knowledge for this role:

Open, honest and positive in your communicationPassionate about People and businessAbility to work with confidential informationAction-orientated, responsible and dependableCalm, balanced and logical when handling stress e.g. conflicts, difficult situationsGood interpersonal and influencing skills to communicate thoughtfully, position topics and facilitate discussionsSkills to multitask efficiently and the ability to work in a fast-paced work environmentAbility to efficiently work in a time-driven environmentSavvy with technology especially with regards to its application to HR area

Benefits

Competitive salary and performance-based commission.Opportunities for travel abroad. Hybrid working (3 days in office, 2 days WFH available), flexibility with start and finish timesComprehensive Mental Health and Employee Assistance Program (EAP) benefit

Type of EmploymentPermanent Employment

Posting End Date2025-03-31

Certain roles at Axis require background checks, which means applicable verifications will be done in these recruitments. Notice will be provided before we take any action.

About Axis Communications

We enable a smarter, safer world by creating innovative solutions for improving security and business performance. As a network technology company and industry leader, we offer solutions in video surveillance, access control, intercom, and audio systems, enhanced by intelligent analytics applications.

With around 4500 committed employees in over 50 countries, we collaborate with partners worldwide. Together, we thrive in our friendly, open, and collaborative culture and inspire each other to think beyond the expected. United by our commitment to inclusion, diversity, and sustainability, we consistently seek to develop our skills and way of working.

Let´s create a smarter, safer world

For more information about Axis, please visit our website www.axis.com.

Listen to Get To Know Axis – Podcast