Site Name: Belgium-Wavre Posted Date: Jan 3 2025 Health Care Officer (HCO) Temporary contract (CDD) that can lead to a permanent contract (CDI). This position is also available for GSK Vaccines Employees (with a permanent contract). Are you looking for a fast-paced administrative role that supports senior leadership in a global environment? If so, this Health Care Officer (HCO) Assistant role could be an exciting opportunity to explore. Your Responsibilities: As a Health Care Officer (HCO) Assistant, you will manage administrative tasks related to sponsoring and grants requests, ensuring compliance with Mdeon rules and GSK guidelines. This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following: Ensure all received sponsoring and grants requests are in line with Mdeon and GSK guidelines. Coordinate the signatures of the contracts with sponsoring/grant requesters. Review questionable files with the manager and compliance officer. Organize training for newcomers involved in the sponsoring/grant process. Conduct annual refresher training for the sales teams. Review actual costs on a quarterly basis with finance partners. Update grant templates in coordination with Pharmaceutical Governance. Oversee and execute the operational Sponsoring and Grants processes brilliantly. Maintain accurate records and documentation for audit purposes. Foster collaborative relationships with internal and external stakeholders. Why you? We are looking for professionals with these required skills to achieve our goals: You have experience in admin support, with the ability to quickly understand the pharmaceutical environment and processes. You have an excellent command of both English and French. A good knowledge of Dutch is a strong asset. You have a Bachelor's Degree or equivalent experience in Admin or Business Administration. You have advanced IT skills, including proficiency in Microsoft Outlook, PowerPoint, Word, Excel, and SAP. Demonstrable experience in providing secretarial support to senior leadership via email, phone, and face-to-face interactions. Excellent organizational skills with high attention to detail, including the ability to handle complex travel arrangements and organize cross-site events. Assertiveness, diplomacy, empathy, and positivity. Resilient, flexible, and able to quickly adapt to stakeholders and new ways of working. Integrity, rigor, and proactivity. Strong communication skills (interaction with stakeholders), customer and solutions-oriented. Collaborative skills and teamwork. Why GSK? Uniting science, technology, and talent to get ahead of disease together. GSK is a global biopharma company with a special purpose – to unite science, technology, and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organization where people can thrive. Getting ahead means preventing disease as well as treating it, and we aim to impact the health of 2.5 billion people around the world in the next 10 years. Our R&D focus is to deliver a new generation of vaccines and medicines using the science of the immune system, human genetics, and advanced technologies to get ahead of infectious diseases, HIV, cancer, and other immune-mediated and respiratory diseases. We do all this with a commitment to operate responsibly for all our stakeholders by prioritizing Innovation, Performance, and Trust. Our bold ambitions for patients are reflected in new commitments to growth and a significant step-change in delivery over the next five years. This means more GSK vaccines and medicines, including innovative new products, will reach more people who need them than ever before. We have long believed that building trust is key to stronger performance, helping to create value for shareholders, impact for patients, and society, and a reason outstanding people choose to work for and with us. That’s why being a responsible business is an integral part of our strategy. Taking action on environmental, social, and governance issues is a key driver in our strategy. Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged, and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together. GlaxoSmithKline (GSK) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. If you have a disability and require assistance during the course of the selection process, you will have the opportunity to let us know what specific assistance you require in order to make suitable arrangements. Why GSK? Uniting science, technology and talent to get ahead of disease together. GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology). Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together. Important notice to Employment businesses/ Agencies GSK does not accept referrals from employment businesses and/or employment agencies in respect of the vacancies posted on this site. All employment businesses/agencies are required to contact GSK's commercial and general procurement/human resources department to obtain prior written authorization before referring any candidates to GSK. The obtaining of prior written authorization is a condition precedent to any agreement (verbal or written) between the employment business/ agency and GSK. In the absence of such written authorization being obtained any actions undertaken by the employment business/agency shall be deemed to have been performed without the consent or contractual agreement of GSK. GSK shall therefore not be liable for any fees arising from such actions or any fees arising from any referrals by employment businesses/agencies in respect of the vacancies posted on this site.