Overview JOB DUTIES: The GME Program Assistant provides administrative support to the Emergency Medicine Residency Program, following accreditation criteria. The GME Program Assistant will work in collaboration with the Program Director(s) and GME Administrator ensuring all clerical duties related to the residency program are fully executed in a timely manner. Using independent judgment and initiative, provides direct support for Emergency Medicine's residency programs including but not limited to alumni and continuing medical education. Applies organizational skills to perform a variety of secretarial duties. Prioritizes heavy work volume in a fast-paced environment, handling difficult or critical situations. As appropriate, supervises other personnel assigned to support the graduate medical education functions. Essential Functions: • Oversee all aspects of resident personnel actions including new appointments, reappointments, and courtesy appointments in compliance with University policy. Assists with all aspects of Resident Terminations and Clearance and appropriate summative final letters of performance. • Ensures accurate data is maintained on all ECFMG, VISA and RA status. • Responsible for data reports (statistical and financial) as required (AAMC, COTH, ACGME, Certifying Specialty Board and other regulatory agency reports. • Responsible for the maintenance of alumni data, including personnel files and verification of credentials. • Serves as liaison between Program and its Residents and Office of Educational Affairs, providing support and information as needed. • Assists with the implementation and electronic maintenance (UF Server) of all Policies and Procedures, including those generated from the Program, the Institution and the Graduate Medical Education Committee (GMEC). • Responsible for all data management functions in support of the University (e.g. Centricity, Physician Portal if applicable) and ACGME requirements. Maintains external regulatory reports, data and rosters as applicable within established timeframes (AMA FREIDA, ACGME WebAds, GME Track, etc.). • Responsible for maintaining the GME financial account. • Arranges travel for residents and ensures timely submission of expenses to the University. • Responsible for the coordination and documentation of all meetings concerning the Residency Program. • All other duties as assigned Temperament: Adhere to company policies and procedures, demonstrate the core values and Hospitality behaviors, resolve conflict through open, honest, professional communication, demonstrate positive and enthusiastic attitude, keep supervisor and leadership apprised of issues, and seek opportunities to recognize others. Qualifications Skills, Knowledge, Abilities: Computers/Technology • Computer literate with proficiency in Microsoft Office (Outlook, Word, Excel, Access, and Power Point), Adobe Acrobat, 10-key, and database management. Organization/Prioritization • Ability to organize and prioritize assignments to work independently as well as a collaborative team member. Communication • Ability to communicate effectively and courteously, both orally and in writing. Organization/Prioritization • Ability to effectively work under pressure in order to meet deadlines Experience Requirements: 5 years administrative office support, in a medical office or medical related facility required or A combination of education and relevant work experience required 5 years administrative office support in a healthcare setting required Education Requirements: Associates Degree required UFJPI is an Equal Opportunity Employer and Drug Free Workplace