Are you ready to make a significant impact in a dynamic global environment? As an Executive Assistant in our Global Transportation Group, you'll play a crucial role in supporting our Investment Team Head and a team of over 25 professionals. This is your opportunity to showcase your organizational skills and proactive work ethic in a fast-paced setting. Join us and be part of a team that values reliability, friendliness, and a common-sense approach to problem-solving.

As an Executive Assistant in the Global Transportation Group, you will provide essential administrative support to our team. You will manage day-to-day tasks, ensuring smooth operations and effective communication. This role offers the chance to engage in diverse responsibilities, from business assistance to core administrative duties, all while maintaining confidentiality and professionalism.

Job Responsibilities

Manage and organize diaries proactively Provide client phone coverage Handle contact management and digitize business cards Book and manage global travel arrangements Coordinate logistics for business trips Set up meetings and conference calls, both internally and externally Support staff activities, including joiners, leavers, and team events Oversee office management and physical file organization Process expenses and provide budget/finance support Perform ad hoc duties as required

Required Qualifications, Capabilities, and Skills

Excellent written and verbal communication skills Proven reliability in diary management and travel planning Strong client-facing and interpersonal skills Ability to multitask and prioritize in a demanding environment High attention to detail Team player with the ability to build strong relationships Proactive approach and ability to anticipate needs Flexibility and adaptability as the team grows Professional demeanor with a calm and composed attitude

Preferred Qualifications, Capabilities, and Skills

Experience in a global or multinational organization Familiarity with office management software and tools Previous experience supporting senior executives Strong problem-solving skills Ability to work independently and as part of a team Knowledge of financial processes and budget management Experience in organizing large-scale events or meetings