Front Office Coordinator
Veeva Systems
Veeva Systems is a mission-driven organization and pioneer in industry cloud, helping life sciences companies bring therapies to patients faster. As one of the fastest-growing SaaS companies in history, we surpassed $2B in revenue in our last fiscal year with extensive growth potential ahead.
At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a (PBC), legally bound to balancing the interests of customers, employees, society, and investors.
As a company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.
Join us in , committed to making a positive impact on its customers, employees, and communities.
The Role
The Front Office Coordinator manages the reception and hospitality experience for Veeva’s Headquarters in Pleasanton, CA. This person must be detail-oriented, exhibit strong customer service values, have proven time management skills, and have the ability to work in an environment that changes daily. This role is professional-facing and works closely with the Workplace Services Team, assisting with daily operations of the office building.What You'll DoProvides the first impression to clients, partners, potential employees, and Veevans. Act as an ambassador for the companyDemonstrate excellent customer service to guests and Veeva employees concerning office-related requestsMaintain security by following procedures and controlling access (issuing access badges and visitor registration)Assist with facility requests, building maintenance, and vendor coordination to support the Workplace services teamMaintain reception and common area appearances (restocking items as needed). Maintain and stock the inventory of printer stations and office suppliesManage incoming and outgoing mail, shipping (FedEx), and deliveriesProvide administrative and project support to local teams as neededAssist with on-site special events, customer meetings, team building, networking, and social eventsRequirementsMust be able to work in the office daily during business hours, 8 AM – 5 PMPrior customer service or front office experience in a professional business officeExcellent customer service and interpersonal skillsStrong verbal communication and organization skillsSelf-starter with a positive, can-do attitudeGoogle Suite, e-mail, and calendar management experienceIntermediate skills Google Applications (Sheets, Slides, Docs), Canva, etcAdapts quickly to new technologyAble to juggle multiple tasks with efficiency and accuracyAbility to adjust to changing environmentsAbility to lift to 25 lbsNice to HaveExperience working at a technology company, start-up, or hospitality rolePerks & BenefitsMedical, dental, vision, and basic life insuranceFlexible PTO and company paid holidaysRetirement programs1% charitable giving programCompensationBase pay: $20 - $30 per hourThe salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.
Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at .
At the heart of Veeva are our values: Do the Right Thing, Customer Success, Employee Success, and Speed. We're not just any public company – we made history in 2021 by becoming a (PBC), legally bound to balancing the interests of customers, employees, society, and investors.
As a company, we support your flexibility to work from home or in the office, so you can thrive in your ideal environment.
Join us in , committed to making a positive impact on its customers, employees, and communities.
The Role
The Front Office Coordinator manages the reception and hospitality experience for Veeva’s Headquarters in Pleasanton, CA. This person must be detail-oriented, exhibit strong customer service values, have proven time management skills, and have the ability to work in an environment that changes daily. This role is professional-facing and works closely with the Workplace Services Team, assisting with daily operations of the office building.What You'll DoProvides the first impression to clients, partners, potential employees, and Veevans. Act as an ambassador for the companyDemonstrate excellent customer service to guests and Veeva employees concerning office-related requestsMaintain security by following procedures and controlling access (issuing access badges and visitor registration)Assist with facility requests, building maintenance, and vendor coordination to support the Workplace services teamMaintain reception and common area appearances (restocking items as needed). Maintain and stock the inventory of printer stations and office suppliesManage incoming and outgoing mail, shipping (FedEx), and deliveriesProvide administrative and project support to local teams as neededAssist with on-site special events, customer meetings, team building, networking, and social eventsRequirementsMust be able to work in the office daily during business hours, 8 AM – 5 PMPrior customer service or front office experience in a professional business officeExcellent customer service and interpersonal skillsStrong verbal communication and organization skillsSelf-starter with a positive, can-do attitudeGoogle Suite, e-mail, and calendar management experienceIntermediate skills Google Applications (Sheets, Slides, Docs), Canva, etcAdapts quickly to new technologyAble to juggle multiple tasks with efficiency and accuracyAbility to adjust to changing environmentsAbility to lift to 25 lbsNice to HaveExperience working at a technology company, start-up, or hospitality rolePerks & BenefitsMedical, dental, vision, and basic life insuranceFlexible PTO and company paid holidaysRetirement programs1% charitable giving programCompensationBase pay: $20 - $30 per hourThe salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.
Veeva’s headquarters is located in the San Francisco Bay Area with offices in more than 15 countries around the world.
Veeva is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances. If you need assistance or accommodation due to a disability or special need when applying for a role or in our recruitment process, please contact us at .
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