Job Title: Front Desk Coordinator Job Description The primary role of a Front Desk Coordinator is to provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives. This role involves developing close working relationships with key client stakeholders/partners, landlords, managing agents, and all facilities vendors. The individual in this role ensures that all tasks are completed in a timely and accurate manner. Responsibilities + Provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives. + Develop close working relationships with key client stakeholders/partners, landlords, managing agents, and all facilities vendors. + Assist in the management of all contractors on site to ensure they perform to the required standards. + Assist in the procurement of vendors and services as required. + Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner. + Ensure prompt and accurate management of purchase orders in the internal financial management platform. + Assist with the monthly accrual reports and help monitor the finance trackers. + Conduct site inspections, assessments, regular audits, and carry out safety procedures as well as all building procedures, ad-hoc duties, and performance measures. + Assist in the implementation of the property risk management program and industry best practice operations. + Maintain premises in neat and good working condition at all times. + Support the implementation and monitoring of disaster recovery and business continuity plans. + Follow established escalation procedures and incident reporting procedures. + Provide support for regular management reports and projects as required. + Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets. Essential Skills + Ability to work both independently and as part of a team. + Self-motivated with a confident and energetic attitude. + Excellent verbal and written communication skills. + Ability to work well under pressure and be flexible. Additional Skills & Qualifications + Bachelor's degree in a related field. + Strong understanding of Microsoft Word, Excel, and Outlook. + Clean driving record required. Work Environment Luxury upscale office environment. The individual will sit at the front desk with four other receptionists. Two will always stay at the desk, while two will be roaming and giving tours. The schedule is from 8 AM to 5 PM with a lunch break from 11:30 AM to 12:30 PM. The location is downtown Austin, TX. The work environment offers a startup-style atmosphere with lots of awesome interactions. Pay and Benefits The pay range for this position is $18.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Austin,TX. Application Deadline This position is anticipated to close on Feb 3, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.