Job Summary

The Fleet Administrator supports the Fleet Managers/Maintenance Controllers with the management of the Cirrus Managed Aircraft (CMA) fleet (Cirrus SR and SF models). The Fleet Administrator will maintain accurate records, schedule, monitor, log, and track expenses for maintenance activity, administer paperwork and procedures with regulatory agencies (FAA, EASA, UK CAA, others as appropriate), audit, code, and submit invoices for payment, and ensure that all records in Cirrus’ Fleet Management system are accurate and up to date.

 

Duties and Responsibilities/Essential Functions

·      Regular, reliable, and predictable attendance.

·      Provide world-class customer service to internal and external customers by embodying the Cirrus Service Essentials and abiding by the Guiding Principles.

·      Coordinate with service centers to schedule and complete routine maintenance or repairs, ensuring that all work is completed on time, within budget, and prioritized according to company needs.

·      Ensure that all CMA aircraft are following the correct maintenance plan and are in compliance with any maintenance periods and checks.

·      Maintain accurate records of all maintenance and repair activities in the Cirrus Fleet Management system, ensuring that entries match aircraft logbook records.

·      Monitor and audit aircraft Total and Flight times to ensure accuracy of flight logs and consistency in fleet management system.

·      Coordinate with the Delivery Experience team and tax advisors to create leaseback reports to ensure aircraft usage and applicable documentation meets Cirrus’ policy and customers' tax requirements.

·      Receive, audit, process, and record invoices that provide budget and business analytics.

·      Liaise with internal and external stakeholders, including maintenance personnel, operators, suppliers, and regulatory bodies, to ensure effective communication and collaboration throughout the maintenance event.

·      Monitor and report on maintenance event progress, providing regular updates to relevant stakeholders and escalating issues or concerns as necessary.

·      Monitor aircraft usage and availability and adjust allocation plans as needed to ensure optimal and even use of resources.

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

·      Associate’s degree in any field required. Aviation Management or related field preferred

·      1-2 years’ experience in aviation management, dispatching, piloting, or maintaining aircraft required.

·      A&P and/or pilot license preferred.

·      Ability to demonstrate sound judgement and effective communication skills (written and verbal).

·      Ability to effectively manage stress, including competing work demands and multiple projects at the same time.

 

Competencies

To perform the job successfully, an individual should demonstrate the following competencies: 

·         Manages Complexity: Makes sense of complex, high quantity, and sometimes, contradictory information to effectively solve problems. 

·         Optimizes Work Processes: Knows the most effective and efficient processes to get things done, with a focus on continuous improvement. 

·         Organizational Savvy: Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. 

·         Situational Adaptability: Adapts approach and demeanor in real time to match shifting demands of different situations.

·         Collaborates: Builds partnerships and works collaboratively with others to meet shared objectives. 

 

Our Benefits: Cirrus provides a range of exciting benefits, including:

 

401(k) Plan: Dollar-for-dollar match up to 5% after 90 days, with 100% vesting. Employer-Paid Coverages: Group term life, short- and long-term disability insurance. Comprehensive Health Coverage: Medical, vision, dental, with additional dependent coverage options. Free Health Tracking: With rewards for meeting health goals. Generous PTO: 120 hours accrued within the first year. Employee Referral Bonus: For referring talented candidates. Career Development: Tuition reimbursement and professional growth opportunities. Exclusive Discounts: Access to partner and marketplace discounts. Community & Engagement: Company and employee clubs at various locations.

 

These benefits are designed to support your well-being, growth, and enjoyment at Cirrus!

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position.  Duties, responsibilities and activities may change at any time with or without notice.  Work beyond 40 hours per week may be required. 

 

Cirrus is dedicated to a drug free work environment promoting equal employment opportunity.  Qualified applicants will receive consideration for employment without regard to race, sex, national origin, color, age, disability, religion, pregnancy, veteran status, marital and family status, sexual orientation, receipt of public assistance, genetic information or any other characteristic protected by applicable law. 

ABOUT CIRRUS AIRCRAFT

Cirrus Aircraft is the recognized global leader in personal aviation and the maker of the best-selling SR Series piston aircraft and the Vision Jet™, the world’s first single engine Personal Jet and recipient of the 2017 Robert J. Collier Trophy. Founded in 1984, the company has redefined performance, comfort and safety in aviation with innovations like the Cirrus Airframe Parachute System® (CAPS®) – the first FAA-certified whole-airframe parachute safety system included as standard equipment on an aircraft. To date, worldwide flight time on Cirrus aircraft has passed nine million hours and over 170 people have returned home safely to their families as a result of the inclusion of CAPS® as a standard feature on all Cirrus aircraft. The company has three locations in the United States, located in Duluth, Minnesota, Grand Forks, North Dakota and Knoxville, Tennessee. Find out more at www.cirrusaircraft.com.

Knoxville:
Chosen as the location for our Vision Center Campus, the hub of our customer experience activities, Knoxville is often described as a hidden gem. Surrounded by the Smoky Mountains and home to the rambling Tennessee River, the town offers a plethora of outdoor activities and a vibrant downtown. Very few places feature the opportunity to experience live music, culture, outdoor adventures and acclaimed cuisine in one location.  It’s no wonder
why Knoxville was recently named as a “Top 10 Destination on the Rise” by Trip Advisor.