Financial Specialist, DJC Posting Begin Date: 2025/02/14 Posting End Date: 2025/02/21 Category: Accounting and Finance Sub Category: Accounting and Finance Work Type: Full Time Location: Boise, ID, United States Minimum Salary: 25.00 Maximum Salary: 28.00 Pay Rate Type: Hourly Description State of Idaho Opportunity Idaho Department of Juvenile Corrections Applications will be accepted through 4:59 PM MST on the posting end date. The Idaho Department o f Juvenile Corrections, Headquarters office in Downtown Boise is now hiring for a full-time Financial Specialist to work in the Fiscal department. The Financial Specialist is primarily responsible for following established process, procedures and instructions to support the performance of financial-related tasks or processes. Responsibilities: 1. Financial Statements/ Financial Reports: + Prepare and complete entries and ensure accuracy and completeness of related documentation. + Prepare, analyze and/or audit records and documents, accounting system transactions, and other related transactions as required. + Assist in month end closing processes including statistics, data validation, and data entry accuracy. + Monitor data for accuracy, trends, and variances to ensure compliance. + D evelop, reconcile, and report data and information to management. + Complete and review all related work activities to ensure accuracy and completeness. + Perform other duties as may be assigned by the Financial Manager or Chief Financial Officer. + Maintain statewide accounting system financial records for the agency. + Follow procedures for creating, maintaining, and ensuring the compliance of all assigned transactions + Use training materials, tutorials, and in-person training for financial or other tasks, and successfully complete assignments. + Provide customer service to internal customers. + Work with other statewide reporting agencies to ensure understanding and compliance with established processes and procedure expectations. + Ensure compliance with internal controls as required by the state and by management. + Work with accounting subject matter experts to clarify and make recommendations to internal process documents, procedures, desk manuals and training materials for a variety of fiscal activities. + Serve as all-staff agency contact for functions such as Pcard, Risk Management Insurance, and Asset Accounting or other duties as assigned. + Provide support and training to administrative and program personnel to perform assigned financial or administrative tasks + Ensures accuracy of all coding, including compliance with state and federal regulations and department policies and procedures. + Calculate and submit payment for quarterly sales tax. + Provides information and recommendations to management about risks and opportunities for improvement to assigned processes and procedures. 2. P-Card: + Download outstanding P-Card transactions; print reports and contact cardholders to submit. + Communicate with approvers and cardholders regarding submission deadlines, additional documentation needed, answer questions, and resolve problems to complete required transactions within standards. + Facilitate the set-up and training process for new cardholders in system with appropriate limits and process cardholder maintenance requests; cancel cards for terminated employees. + Reconciles P Card transactions/statements, researches reconciliation items and posts necessary adjustments. Calculates P card payment and releases applicable statements in Luma. + Document and resolve p-card transaction processing issues, and report policy violations, fraudulent and disputed charges, lost cards, etc. to management and leadership. 3. Other duties as Assigned: + Cross-trains other fiscal staff on primary assigned duties. + Makes recommendations on updates to fiscal policies and procedures in assigned areas. + Formulates and maintains desk manual for assigned tasks; + Performs risk management and insurance updates, reconciliation and maintenance of related records at the direction of leadership. + Performs other tasks as assigned. Minimum Qualifications: Knowledge: + Knowledge of budget, finance or accounting principles and practices. This is typically gained through a college coursework or on-the-job data entry, recordkeeping, bookkeeping or accounting experience. + Some knowledge of regulatory compliance or related state operations. Experience: + Preparing financial documents, and reviewing for completeness and compliance; and using a personal computer to enter, update, analyze and report related data; and explain results to management Benefits: We offer a competitive benefits package that includes the following - + Excellent medical, dental, and vision insurance (https://ogi.idaho.gov/) - employee only coverage for PPO $65/month for medical and vision & $11.80/month for dental + Participation in one of the Nation's best state retirement system + Generous vacation and sick leave accrual that begins as soon as you start (accumulate approximately 3 weeks of vacation the first year, and increasing with state longevity) + Eleven paid holidays in a year + Eight weeks of Paid Parental Leave + Multiple saving plans-optional 401k and 457 plans + Group Life Insurance/Disability Insurance/Supplemental Life Insurance (https://ogi.idaho.gov/life-disability/) - state provided basic life insurance coverage and affordable supplemental plans + Public Sector Student Loan Forgiveness (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) (eligibility requirements may apply) + Tuition Reimbursement for continuing education + Employee Assistance Program (https://ogi.idaho.gov/counseling/) - confidential support, information, and resources for all of life's challenges + State (https://healthmatters.idaho.gov/) and Department Wellness Programs + Ongoing training opportunities (https://dhr.idaho.gov/trainings/) + Potential flexible work schedule EEO/ADA/Veteran: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email[email protected]. Preference may be given to veterans who qualify under state and federal laws and regulations. CONTACT INFORMATION: Idaho Department of Juvenile Corrections P.O. Box 83720 Boise, ID 83720-0285 EMAIL: [email protected]