Department
About the Department
Job Summary
Responsibilities
Provide financial support to the faculty and staff of the department.
Use the University's financial system to receive, review, and approve purchase requests, and place orders with vendors for approximately twenty research laboratories in the department.
Maintain a current departmental vendor list; contact Central Procurement Services for vendor corrections, updates, and new vendor requests.
Follow up with vendors for orders not received or return of goods.
Process invoices associated with purchases and reconcile any payment disputes.
Process reimbursements and travel vouchers.
Monitor and process transactions, including, with on-campus service providers such as cylinder gas, stockroom business, Fisher Scientific office, and OSRF & ARC charges.
Monitor spending on federal, non-federal, and unrestricted accounts.
Analyze monthly financial reports and ledgers for accuracy.
Reconcile charges on monthly account statements/ledgers.
Assist in/provide grant projections for select faculty; Assist in annual grant reporting; assist in grant account close-out process.
Maintain the equipment inventory for the department; tag, locate, and track equipment.
Pre-award: as needed serve as a back-up in proposal submission process and reporting.
Assist in general administrative duties as needed during peak times of the academic year or contribute to team efforts by assisting colleagues to ensure timely and accurate service to principal investigators and sponsors. May perform backup duties during vacation or sick leaves of another team member.
Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
Assists in the review of all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
Assists with straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing.
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Experience:
Experience in using Microsoft Word, Excel, and PowerPoint.
Prior post-award management experience in a University setting.
Extensive customer service experience in an educational and research environment.
Preferred Competencies
Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with faculty, students, staff and others.
Communicate effectively in English, both orally and in writing.
Ability to identify priorities in an often-changing environment.
Recognize and resolve or refer problems when needed.
Work effectively with supervision and as a part of a team.
Working Conditions
This position is eligible for a hybrid work schedule.
Weekend/Evening hours: as needed
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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