Job Description ABOUT OATH: The City of New York’s Office of Administrative Trials and Hearings (OATH) is the nation’s largest administrative tribunal, holding approximately 300,000 trials and hearings a year. As the City’s central, independent administrative law court, OATH adjudicates a wide range of matters filed by nearly every city agency, board and commission. OATH is an independent, central administrative law court with two divisions: The OATH Trials Division and the OATH Hearings Division. The OATH Trials Division adjudicates a wide range of complex matters referred by City agencies. Its case load includes employee discipline, retention of seized vehicles, license and regulatory enforcement and, most recently, special education due process complaints. OATH Trials are conducted by Administrative Law Judges. OATH’s Hearings Division conducts hearings on summonses including health, safety and quality of life matters that are filed by 17 different City agencies. OATH Hearings are conducted by Hearing Officers. OATH also houses the Center for Creative Conflict Resolution which provides mediation and restorative justice support to City government agencies and the general public, and the Administrative Judicial Institute, a resource center that provides training, continuing education, research and support services for administrative law judges and hearing officers. JOB DESCRIPTION: OATH’s Administration Division is seeking to hire a Financial Analyst for OATH’s Financial Services Unit. The successful candidate will perform essential tasks associated with the planning, budgeting and reallocation of funds, and the tracking, reconciliation and payment of expenses associate with administrative and programmatic functions for Trials Division and Hearings Division, and specific duties to plan the budget and track and analyze expenses and payments associated with the Special Education Hearings Division (SEHD) as well as contracts which support the Criminal Justice Reform Act (CJRA) for which OATH performs the adjudicatory functions for CJRA summonses. The ideal candidate must be meticulous, analytical, accurate, possess excellent interpersonal skills, and capable of working in fast-past environment as the unit must adhere to strict timelines set by the Agency and the City’s Comptroller’s Office. Responsibilities include, but are not limited to the following: - Processing payments in compliance with Procurement Policy Board (PPB) rules, Comptroller’s Directives and applicable rules - Reviewing invoices, liaising with multiple agency certifiers of various units at OATH and determining invoice certification for a large number of contracts - Tracking, analyzing and reconciling payments made to contractors and disclosing to the Executive Director of Financial Services any inconsistencies or discrepancies in payments based on data captured in the City Financial Management System (FMS). - Liaising with contractor representatives to resolve discrepancies and reconcile issues related payment and delivery of goods and services - Creating payment vouchers utilizing FMS and accurately reflecting the corresponding budget structure and budget codes - Reviewing FMS payment vouchers submitted by other Financial Analysts and applying subsequent FMS approval levels - Maintaining vendor tracking sheets daily for a large number of vendors as payments are processed - Maintaining an inventory of electronic records for a large volume of payment files, which spans multiple years, for retrieval upon request by the administrative or legal branches of the Agency or City government - Utilizing the OTPS tracking sheet to approve requisitions and ensure the availability of funds for all procurements, as well as submitting budget mods in FMS to adjust funding allocation as needed - Monitoring the agency’s revenue collection generated from adjudicated summonses issued by City enforcement agencies - Preparing OMB Financial Plan exercises such as the Spending Plan Update, Initial Spending Plan Allocation, Initial Revenue Plan Allocation and PEG and New Needs submissions - Preparing monthly expense variance reports for submission to OMB and bank account reconciliation to the Comptroller’s Office - Submitting journal entries for PS and OTPS accruals in FMS to allocate expenses to the respective fiscal year. HYBRID OFFICE / REMOTE WORK SCHEDULE AVAILABLE AFTER INITIAL TRAINING PERIOD. Special Note: Only candidates currently serving in a NYC agency as a permanent Accountant or who are currently reachable on the NYC civil service list should apply. Qualifications 1. A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), including or supplemented by 24 semester credits in accounting, including one course each in advanced accounting and auditing; or 2. A valid New York State Certified Public Accountant license. To be eligible for placement in Assignment Level II individuals must have, in addition to meeting the minimum requirements, at least one year of experience as an Accountant - Assignment Level I or at least two years of satisfactory full-time professional accounting or auditing experience. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.