This position works collaboratively with faculty members to provide them with information and tools that help effectively manage grant-funded projects throughout the project lifecycle. The Sponsored Projects Financial Administrator is responsible grant-related financial administrative support while maintaining Belmont’s and sponsor’s policies, procedures, and compliance for all grants within the University. This person may also be responsible for other financial services for the Office. 

Tasks will include, but are not limited to proposal assistance, solicitation review, budget preparation, cost volume development, compliance checking, and systems management within a busy environment.

Essential Functions:  The candidate will produce work that is accurate, timely, concise, and well-organized. This position works collaboratively with faculty members to provide them with information and tools that help effectively manage research projects throughout the project lifecycle. Tasks will include, but are not limited to budget preparation, cost volume development, compliance checking, internal audit functions, expense allocation review, grant progress and completion reporting, and systems management within a vigorous environment.

The Sponsored Projects Financial Administrator is responsible grant-related financial administrative support while maintaining Belmont’s and sponsor’s policies, procedures, and compliance for all grants within the University. This person may also be responsible for other financial services for the Office. The Financial Administrator reports to the Director of Sponsored Programs and supports faculty/staff/students across all Colleges, Offices, and Centers. 

Produces statements of financial activity based upon monthly grant transactions and generates projects to share with PI. Prepares financial reports to document activity, substantiate transactions, report findings, etc. Develops and provides Principal Investigators with monthly projection reports. Facilitates grant invoicing, cash draw down, indirect cost allocation, and other material functions of grant financial management in conjunction with Finance and Accounting.Follows and upholds all federal (NIH, NSF, etc.) and non-federal grant policies and procedures.Facilitates training for new PIs on grants financial management and processes.Facilitates the acceptance of external funds and the proper deposits into budgets, in collaboration with the Finance and Accounting.Performs financial analyses for Office and programs for University stakeholders; provides stakeholders with summary reports.  Maintains department’s financial records, budget information, and other forms of data. Tracks payments, receipts, transactions, internal and external contracts, agreements, etc.This is not an exhaustive list of required duties.