Country Botswana Workplace location GABARONE-KGOMOKASITWA RD(BWA) Employer company TotalEnergies Marketing Botswana (Pty) Ltd Domain Finance Type of contract Internship Experience Less than 3 years Context & Environment KEY PURPOSE
To manage Accounts payable, Procurement, Accounts receivable, and to ensure adherence to the company’s Credit and, procurement policy.
Finance & Accounting:
• Daily releasing of customer orders for accounts in good credit standing.• Follow up with hierarchy approvers for releasing of customer orders.• Follow up with the commercial team on all over dues and ensuring that they are settled• Weekly debtors ageing analysis review and closure of all queries and unresolved open items.• Maintaining TotalEnergies Group credit policies and procedures and ensuring that it is adhered to within TotalEnergies Marketing Botswana• Assist head office Tax team with withholding tax certificates (rental certificates)• Create and submit for approval monthly financial journals for goods and services received but not yet invoiced and other financial journals as required.• Effective communication between various departments with specific reference to Sales, Depot and logistics and Administration.• Prepare purchase requisitions for TotalEnergies Marketing Botswana purchases of goods and services.• Act as a link to resolve all queries between the company Customers and suppliers.• Adherence to supplier payment terms for all vendors and maintain the vendor ageing report.• Filing and sending out of Withholding Tax certificates to all suppliers that fall within the WHT category.• Daily reconciliation of customer account payments, and ensuring payments are captured on time and accurately to the correct accounts.
Context & Environment:
• Debtor reconciliations• Vendor administration• Finance & Accounting• HSEQ
Accountabilities:
• Adherence to company credit and Procurement policy• On screen releasing of customers’ accounts on time and in line with the policy.• Maintain credit terms on all suppliers and minimise supplier payment queries.• Pay attention to detail on all financial and accounting entries.• Maintain a daily professional conduct.• Adhere to all HSEQ guidelines and policies.
Activities KEY PURPOSE
To manage Accounts payable, Procurement, Accounts receivable, and to ensure adherence to the company’s Credit and, procurement policy.
Finance & Accounting:
• Daily releasing of customer orders for accounts in good credit standing.• Follow up with hierarchy approvers for releasing of customer orders.• Follow up with the commercial team on all over dues and ensuring that they are settled• Weekly debtors ageing analysis review and closure of all queries and unresolved open items.• Maintaining TotalEnergies Group credit policies and procedures and ensuring that it is adhered to within TotalEnergies Marketing Botswana• Assist head office Tax team with withholding tax certificates (rental certificates)• Create and submit for approval monthly financial journals for goods and services received but not yet invoiced and other financial journals as required.• Effective communication between various departments with specific reference to Sales, Depot and logistics and Administration.• Prepare purchase requisitions for TotalEnergies Marketing Botswana purchases of goods and services.• Act as a link to resolve all queries between the company Customers and suppliers.• Adherence to supplier payment terms for all vendors and maintain the vendor ageing report.• Filing and sending out of Withholding Tax certificates to all suppliers that fall within the WHT category.• Daily reconciliation of customer account payments, and ensuring payments are captured on time and accurately to the correct accounts.
Context & Environment:
• Debtor reconciliations• Vendor administration• Finance & Accounting• HSEQ
Accountabilities:
• Adherence to company credit and Procurement policy• On screen releasing of customers’ accounts on time and in line with the policy.• Maintain credit terms on all suppliers and minimise supplier payment queries.• Pay attention to detail on all financial and accounting entries.• Maintain a daily professional conduct.• Adhere to all HSEQ guidelines and policies. Candidate Profile Required Qualification/s:AATBachelor's degree in accounting or finance.
Required Documents:Updated CV.Qualifications.ID Copy.
Years of Experience:Less than 1 Year. Additional Information TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.