Job TitleFACULTY REGISTRARLocationOrganization NameHealth Sciences - Faculty Registrar's OfficeDepartment Description

Faculty of Health Sciences
Faculty Registrar AD06
Full Time Permanent Position

The Faculty of Health Sciences invites applications from dynamic and self-motivated candidates for the position of Faculty Registrar. The Faculty consists of seven schools and multiple research units, offering programmes from general and professional undergraduate programmes to PhD level while engaging in service teaching.

The successful candidate will lead and manage staff in both the postgraduate and undergraduate divisions of the Faculty Registrar s Office and report directly to the Faculty Dean regarding key performance areas. Additionally, the incumbent will be accountable to the University Registrar for ensuring that faculty administration complies with university policies, rules, and regulatory requirements.

Brief Description

Qualifications and Experience

A minimum of an Honours degree (NQF Level 08) or equivalent. At least eight years relevant experience in a university faculty office at a senior administrative level. Demonstrated managerial experience and a track record of success in a similar role. Strong management and supervisory skills with excellent people skills. High levels of computer literacy, particularly in Student Information Management Systems (SIMS) and MS Office. Strong planning, organisational, and implementation skills. Experience in minute-taking, committee servicing, and communication. Conflict resolution experience. In-depth knowledge and understanding of higher education processes and procedures. Ability to manage multiple tasks under pressure, meet tight deadlines, and ensure follow-through on Faculty decisions. An understanding of the Health Sciences educational landscape in relation to academic training and professional partnerships such as the HPCSA, professional bodies, and Provincial Health Departments and the National Health Laboratory Services.

Key Responsibilities

Oversee the effective administration of academic and student-related functions within the Faculty. Ensure accuracy and integrity of student records, academic data, and information on SIMS. Oversee and support the Faculty Board and its sub-committees. Establish strong communication and collaboration with university administrative offices to ensure seamless student services. Provide guidance to prospective, current, and returning students on academic matters. Compile and maintain the Faculty Rules and Syllabuses Booklet and any Faculty Standing Orders pertaining to undergraduate and postgraduate degree programmes. Ensure correct implementation of prerequisites and other academic requirements. Lead the training and development of staff within the Faculty Registrar s Office. Develop, implement, and oversee administrative projects and processes, including examinations, prize-giving, and graduations. Ensure sound governance, including oversight of meetings, communications, publications, and budget management within the Faculty Registry. Ensure that staff remain up to date with advancements in technology, academic developments, and changes in academic programs through structured training initiatives. Inspire commitment and excellence through self-motivation and innovative leadership. Maintain good working relationships with external professional partners such as the HPCSA and other professional bodies.

Additional Skills

Strong strategic planning and leadership capabilities. Project management expertise. Knowledge of regulatory requirements in higher education administration. Ability to build and maintain relationships with faculty members, university departments, and external stakeholders. Ability to assess and manage risks related to academic and administrative processes.

Remuneration

A competitive remuneration package, including a retirement fund, medical aid, leave benefits,13th Cheque, and study benefits, subject to the University's policies and regulations.

Shortlisted candidates will be required to undergo a competency test and deliver a 10-minute closed presentation to the selection committee.

Enquiries

For further information, please contact: Shabir.Madhi@wits.ac.za
Tel: +27 11 717 2739

Closing Date 28 February 2025

Detailed DescriptionJob RequirementsAdditional DetailsHow To Apply

Interested applicants who meet the minimum requirements should submit the following via i-Recruitment: https://irec.wits.ac.za

A cover letter. A detailed CV. Certified copies of all educational qualifications. Names and email addresses of three contactable referees. The University reserves the right not to make an appointment and to continue its search after the closing date. Only shortlisted candidates will be contacted. The University is committed to employment equity. Preference may be given to appointable candidates from underrepresented designated groups, in line with the University's employment equity plan and policies. The University retains the right not to make an appointment and to verify all information provided by applicants.Minimum SalaryMaximum SalaryCurrencyAmount of TravelWork At Home