The Facilities Project Manager, under the supervision of the Director of Facilities Management, is responsible for the management of facilities related projects, vendor oversight, emergency management support, operational activities, site related audits and inspections, trainings, and acts as a coordinating resource for various CommonBond departments and personnel. Ensures properties are physically sound, well maintained and portfolio risks related to maintenance are minimized while supporting excellent resident experiences.

Areas of Responsibility include but are not limited to: 

Programs, protocols and assigned duties:

Develop and manage facilities maintenance programs and protocols Provide project management for maintenance system enhancements (Yardi) Manage facilities related customer service system (FreshDesk) Provide oversight, guidance, coordination and direction to strategic partners and vendors Support capital needs projects and assessments Provide leadership and support to all staff, vendors, and portfolio locations

Acts as a resource to all CommonBond staff regarding facility issues and routines:

Safety – OSHA, inclement weather, incident response and safety awareness Design & implement routine maintenance to help sustain facility longevity and maintainability Ensure Compliance – State, City, Federal and CommonBond standards for maintaining CommonBond’s physical infrastructure

Represents CommonBond in physical property inspections and audits:

Perform site audits/inspections prior to third party audit/inspections Recommend necessary corrections to the site findings and performs follow up inspections Attend inspections with third party inspectors and reports findings to management Manage compliant corrections and required responses to identified deficiencies Communicate corrective actions with stakeholders

Coordinates required response of emergent incidents (non-insured) and insurance claims:

Analyze immediate needs and make recommendations for mitigation Communicate and implement action plans to resolve needs at sites Ensure action plans are carried out to mitigate exposure and to protect sites, staff and residents Follow established procedures for insurance and non-insurance claims Participate in EOC as Safety Officer roll as required

Oversight of scopes of work, contractors and vendors:

Create RFP’s, reviews bids, recommend vendors, and monitor performance Secure long-term vendor relationships

Transition new and rehabilitated developments to Property Management Department:

Participate and coordinate trainings for CommonBond site staff Ensure that Owner’s Manuals have all site, contact and warranty information and USB Drive

 

MINIMUM REQUIREMENTS

Four year degree or equivalent experience Post secondary courses in electrical, plumbing, heating, and refrigeration, or equivalent experience Ability to design cost effective preventive maintenance programs and perform related cost benefit analysis Proven project management skills Strong interpersonal skills Strong written and oral communication skills Ability to work both independently and in a group setting Team player Computer skills using Microsoft Word, Excel, project management software, and Yardi (or other ERP systems) 5+ years of relevant experience

Physical Requirements:

Ability to kneel, crouch, stoop Ability to climb stairs Ability to reach above and below shoulders Ability to sit for extended periods of time

Other Requirements:

Customer service mindset Must have access to reliable transportation Must be willing and able to travel extensively between sites as necessary, including out of state when required