Job Title: Facilities Executive Support Job Description Executive supports mainly to Client/executive visits, handles third party manpower, maintains site upkeep (cleanliness and safety) and ensure site is always audit ready compliance to regulatory requirements both by government and private sector. He/she supports client visits + Coordination with program host + Create welcome note + Process client food, diet and restrictions + Name and food labels + Transportation + Coordination with landlord for client visit requirement + Ensure wifi access printed together with client badge + Ensure client badge are working to common area and host program + Ensure standard food set up + Attend to all concerns pertaining to client visit + Inventory and audit of all consumables and non consumables used during client visit + Implement cross charging to host programs Monitor and supervise housekeeping Ensure distribution and implementation tasks Monitor and evaluate 3rd party manpower timekeeping and performance Closely coordinate with 3rd party vendor for manpower request, replacement and reliever Evaluate DTR and invoices for services Helpdesk/Solvnow Monitoring Ensure that ticket raised is acknowledged and resolved in a timely manner Ensure that requesters are actively participating to CSAT survey and DSAT are acted to and corrected (if necessary) ESAT/PantrySpearhead pantry management Coordinate and evaluate concessionaires Monitoring menu and quality of food being offered Actively engage with food committee POCs thru FGD Ensure compliance to health and safety per local government requirement Execution of pantry initiatives Ensure weekly menu plan from concessionaire is submitted Publish comms for monthly pantry hype and promotions Submit scorecards from auditors Ensure PWD and other discounts are being honored Audit ComplianceEnsure that site is always audit/visit ready Conduct daily site walkthrough Send out walkthrough findings for repair, replacement, repaint, etc. Monitor completion of job orders sent to housekeeping and technicians in a timely manner Updated audit packet All certifications and document for audit are kept in a folder sorted per type of audit i.e. DOLE audit, LGU audit, PEZA audit, TPRM Audit Safekeep all manpower document Supplies management and monitoring Monitor consumption per supplies including inventory Forecast number of requests per quarter based on consumption monitoring Keep a tracker for PO, DR and invoices Sourcing of quotation from different vendors Ensure that budget vs spent is met for supplies Locker Management Locker deployment/Replacement Locker verification Locker Retrieval Locker Maintenance Publish comms reminder for: Locker policy Bay Decoration Pantry escalation hotline Pantry initiatives (Hype, Menu and updates) Landlord Memo Holiday Memo Pest Control Clearance Verify, clear and monitor leavers from any accountability under Facility Management Location: PHL Quezon City - Spark Place 5th Flr Language Requirements: Time Type: Full time2025-04-30 **If you are a California resident, by submitting your information, you acknowledge that you have read and have access to the Job Applicant Privacy Notice for California Residents (https://www.concentrix.com/resource/job-applicant-privacy-notice-for-california-residents/)**