Exempt Secretary - Transportation JobID: 3476 + Position Type: Exempt Secretary/ Secretary- Exempt + Date Posted: 2/17/2025 + Location: Transportation + Closing Date: 03/01/2025    Application Deadline: March 1, 2025Rate: $22.00/hr.Please see attached job descriptionPosition Title: Transportation Secretary FLSA Status: Non-exempt Reports to: Supervisor of Transportation Hours: 8.0 Days: 261 QUALIFICATIONS Requires the following (or equivalent qualifications): + Two years’ experience in business/office operations + Associates in Business Administration, Logistics or related field (Preferred) + Previous experience working with transportation or logistics management (Preferred) + Familiarity with fleet management software or scheduling tools (Preferred) POSITION PURPOSE To perform secretarial functions and related activities for the Supervisor of Transportation in an effective and efficient manner; providing exemplary customer service to all internal and external customers. DEMONSTRATED SKILLS AND ABILITIES + Proven experience in a secretarial or administrative role, preferably in the transportation industry. + Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and transportation management software. + Experience with data entry, database management, and report generation. + Exceptional organizational skills with the ability to prioritize tasks and manage time effectively. + Excellent written and verbal communication skills. + Ability to maintain confidentiality and handle sensitive information with discretion. + Strong attention to detail and problem-solving skills. + Knowledge of transportation regulations and safety standards is a plus. + Ability to handle stressful situations, reacting calmly in emergency situations, cope with change, and work under pressure while using good judgment in making decisions + Knowledge of Infinite Campus, Aesop, timeclock, School Dude, and School Messenger programs desired, but not required. + Ability to multi-task various responsibilities in a pressure related environment with frequent interruptions + Demonstrated history of satisfactory job attendance + Maintain strict confidentiality. + Operate two-way radio system with buses. + Operational knowledge of Versa Trans Routing Software. PERFORMANCE ACCOUNTABILITIES + Manage transportation schedules, routes, and driver assignments, ensuring all logistics run smoothly. + Handle all administrative tasks related to transportation, including filing, data entry, and managing communications. + Prepare and maintain accurate records, reports, and documents related to transportation operations. + Assist with invoicing and budget tracking for transportation services. + Coordinate communication between transportation staff, clients, and vendors, ensuring timely responses. + Use transportation management software, databases, and tools to track and optimize operations. + Organize meetings, coordinate travel arrangements, and assist with special projects as needed. + Ensure compliance with transportation policies, procedures, and regulations. + Maintain office supplies and assist with the procurement process for transportation-related needs. + Provide support for vehicle maintenance schedules and related documentation.