Mount Pleasant, MI, USA
1 day ago
EXECUTIVE SECRETARY
Position Information Position Information

Posting Number S-3530 Position Number 02300 Type of Recruitment External Position Title EXECUTIVE SECRETARY Position Summary Duties performed are of a complex and varied secretarial/administrative support nature usually in a major function, department, or unit of the University. This is the most senior level secretarial job, and while it incorporates elements of other levels, it has a majority of effort associated with more complex secretarial support services or program-related activities, including handling substantive secretarial/administrative details and duties for a supervisor. The level of independence at this level has a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow but focused. Required Qualifications High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job. Preferred Qualifications Knowledge of specific software programs and/or mainframe/systems skills may be desired by the hiring department. (i.e. Microsoft 365, SAP, Data Warehouse, TimeClock Plus).
Demonstrated ability to design/maintain web pages may be desired. Duties & Responsibilities Maintains and analyzes set of complex budgetary records for several accounts by performing bookkeeping related duties such as reconciling, monitoring, making, and tracking expenditures.
Maintains Visa Spend Clarity net for several accounts.
Acts with a high degree of independence as liaison with students, visitors, faculty, staff, and other individuals both on and off-campus.
Answers phones and greets visitors to the department.
Answers questions and assists with problems of students, faculty and others.
Creates and maintains personnel records.
Creates summer payroll for department.
Records payroll for faculty, graduate assistants, and students.
Assists with coordination and organization of advertising and recruitment of regular and temporary faculty and staff, including correspondence, file maintenance, hotel accommodations, creation of candidate itineraries and volunteer sheets and reimbursement of expenses.
Interviews, hires and supervises student employees.
Assists with preparation and implementation of the department’s graduate assistant orientation.
Assists with assignment and movement of department faculty and graduate students’ offices.
Coordinates meetings for various department activities.
Assists with maintenance of department chair’s calendar.
Maintains keys and key list for the department.
Creates purchase requisition for new equipment and maintenance agreements.
Updates surveys from various outside organizations.
Assists with planning and coordinating department events, i.e. welcome picnic, annual Department Awards ceremony, retirement dinners, appreciation dinners.
Assists with awarding of department scholarships.
General office duties: maintaining department files, photocopying, pickup and deliveries of office related items.
Other duties as assigned. Supervision Exercised None. Message to Applicants Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.

You must submit an on-line application in order to be considered as an applicant for this position.

Cover letters may be addressed to the Hiring Committee.

This position will remain open until filled. However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials before January 31, 2025. Employee Group Office Professional Staff Pay Level 6 Pay Range $16.00 - $23.87 per hour, estimated starting rate: $16.00 - $19.00 Division Academic Affairs Department Mathematics Position Status Regular Position End Date Employment Status Full-Time FTE 1.0 Position Type 12 month Weekly Work Schedule Mon-Fri, 8:00 a.m. - 5:00 p.m. / weekends and evenings as required. Location Mount Pleasant, MI About the Department About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.

We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.

CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.

Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.

CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.

Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.

CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms. CMU Leadership Standards Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.

We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.

Please review the Leadership Standards before applying for this position. EEO Statement CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE).
If you wish to see “EEO is the Law” posters, please click here.
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: titleix@cmich.edu Posting Ends Open Until Filled Yes Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you learn of this vacancy? Please indicate the specific source by title (i.e., CMU website, HigherEdJobs.com, Higher Education Recruitment Consortium, The Chronicle, specific professional association, specific list serv, etc.):

(Open Ended Question)

* Are you currently an internal employee of CMU according to the university's definition? Yes No * If yes, to which employee group do you belong? (If not applicable, select "Not Applicable"). Not Applicable Dispatcher Medical Faculty Office Professional P&A, SO or Faculty Police Public Broadcasting Sergeant Service Maintenance Supervisory/Technical * Do you have a high school diploma or GED? Yes No * Do you have four years of qualifying experience or a combination of education and experience that equates to four years? Yes No * Do you have experience with Microsoft Word? Yes No * Do you have customer service experience? Yes No * Do you have spreadsheet and/or database experience? Yes No Optional & Required Documents Required Documents Resume/Curriculum Vitae Cover Letter Optional Documents List of References
Confirm your E-mail: Send Email