POSITION TITLE: Executive Secretary
ASSIGNMENT: Hicksville, NY
DEPARTMENT: Nursing Home Division
SALARY: $64,000

About 1199SEIU UHWE
With over 450,000 members throughout Massachusetts, New York, New Jersey, Maryland, Florida, and
Washington, DC, 1199SEIU is the largest and fastest-growing healthcare union in the nation. Since our
founding in 1932, our mission has been to stand up for quality healthcare, good jobs and social justice
for all. Dr. Martin Luther King, Jr. called 1199 his favorite union and referred to us as “the authentic
conscience of the labor movement." Over the years 1199 has won some of the highest standards for
healthcare workers in the country, including good wages and benefits, safe staffing, paid time off, secure
retirement, model childcare and education benefits and a real voice work in the workplace. Our
members are highly politically engaged and active, so we have the strength to advocate with government
and elected officials for our patients, families and communities. We are affiliated with the Service
Employees International Union (SEIU) which has over 2 million members and is the largest labor union
in North America.

Job Summary:
Performs secretarial work of average difficulty and involving some independent judgment, for an officer
or department head. Also performs general functions and related work as required. Work is performed
under the general supervision of the officer or department head. Must be well organized and possess
outstanding secretarial skills.

Job Functions:
 Screens visitors, telephone calls and directs mail to the officer or department head.
 Types letters, statements, minutes, and agendas from dictated, handwritten or other sources.
 Prepare documents and emails as requested by Officer or Department head.
 Answers the phone, provide, and receives information concerning matters related to the division
or department.
 Schedules appointments and maintains calendar for the officer or department head.
 Organizes and maintains a variety of files and records.
 Approve staff time timecards for payroll processing. Liaison with department timekeeper and
Staff Support on payroll related issues.
 Create excel spreadsheets as needed.
 Moderate various virtual meetings that are held (via Teams, zoom and other virtual platforms).
 Maintain department files using SharePoint/OneDrive or OnBase.
 Takes and transcribes minutes of delegate assemblies; Takes and transcribes notes, prepares draft
of notes on word processor, and after editing, finalizes same.
 May attend meetings and conferences to furnish information and take notes.
 Sorts and distributes incoming mail and prepares outgoing mail.
 Coordinates some office functions with other divisions and departments.

QUALIFICATIONS:
 High school diploma or its equivalent; At least 2 to 5 years of secretarial experience.
 Strong computer skills with proficiency in Word, Excel, Email, Microsoft teams.
 Typing skills of 70 words per minute.
 Excellent verbal and written communication.
 Ability to maintain a good working relationship with all co-workers, members, and the public.
 Ability to organize work assignments.
 Ability to work independently and carry out assignment to completion with minimum
instructions.
- Ability to work long hours, including evenings and weekends

GENERAL INFORMATION:
The above statements are intended to describe the general nature and level of work being performed by
persons assigned to this title. They do not include all job duties performed by employees in the title and
every position does not necessarily require the same duties.
All interested persons meeting the minimum qualifications are encouraged to submit a resume and
cover letter via email to jobs@1199.org . All applicants will be required to test.

1199/SEIU is an equal opportunity employer.

POSTING DATE:
APPLICATION MUST BE RECEIVED BY: