Position Title:                                     Executive Secretary

Assignment:                                       New Organizing - Massachusetts

Area:                                                    Boston

Classification:                                    Permanent

Number of Positions:                        1

 

About 1199SEIU UHWE
With over 450,000 members throughout Massachusetts, New York, New Jersey, Maryland, Florida, and Washington, DC, 1199SEIU is the largest and fastest-growing healthcare union in the nation. Since our founding in 1932, our mission has been to stand up for quality healthcare, good jobs and social justice for all. Dr. Martin Luther King, Jr. called 1199 his favorite union and referred to us as “the authentic conscience of the labor movement." Over the years 1199 has won some of the highest standards for healthcare workers in the country, including good wages and benefits, safe staffing, paid time off, secure retirement, model childcare and education benefits and a real voice work in the workplace. Our members are highly politically engaged and active, so we have the strength to advocate with government and elected officials for our patients, families and communities. We are affiliated with the Service Employees International Union (SEIU) which has over 2 million members and is the largest labor union in North America.

Job Summary:

Performs secretarial work of average difficulty and involving some independent judgment, for the Executive Vice President. Also performs general functions and related work as required.  Work is performed under the general supervision of the Executive Vice President. Must be well organized and possess outstanding secretarial skills.

 

Job Functions:

-    Takes and transcribes dictation.

-    Screens visitors, telephone calls and directs mail to the correct officer or department head.

-    Types letters, statements, minutes and agendas from dictated, handwritten or other sources.

-    Composes and prepares routine correspondence for signature.

-    Answers the phone, provides and receives information concerning matters related to the division or department.

-    Schedules appointments and maintains calendar for the officer or department head.

-    Opens, sorts and distributes incoming mail and prepares outgoing mail.

-    Organizes and maintains a variety of files and records.

-    Takes and transcribes minutes of delegate assemblies;

-    Takes and transcribes notes, prepares draft of notes on word processor, and after editing, finalizes same.

-    May attend meetings and conferences to furnish information and take notes.

-    Arranges for meeting and conferences.

-    Coordinates some office functions with other divisions and departments.

Qualifications:

High school diploma. Three years experience in the performance of responsible secretarial and clerical work. Some knowledge of modern office methods and procedures. Must have knowledge of office equipment and experience with word processing. Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision. Type at a speed of 70 words per minute and stenography skills desirable. Must possess good Dictaphone skills. Excellent spelling, grammar and vocabulary with good verbal and written communication skills. Ability to maintain a good working relationship with all coworkers, members and the general public, requiring tact, judgment and poise. Ability to work well under stress. Ability to work long hours, including evenings and weekends.

 

GENERAL INFORMATION:       

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this title. They do not include all job duties performed by employees in the title and every position does not necessarily require the same duties.

All interested persons meeting the minimum qualifications are encouraged to submit a resume and cover letter to Damicka.johnson@1199.org

1199SEIU is an equal opportunity employer.