Overview:

The Executive Gallery Reception is dedicated to providing exceptional hospitality and support to our resident Executives, assistants and visitors in a sophisticated and secure environment. We serve as the central hub for managing reservations, catering, supplies, facilities and technology requests.                            

As an Executive Gallery Receptionist within our dynamic team, you will efficiently manage daily responsibilities with minimal supervision, thriving in a fast-paced environment while maintaining a professional and friendly demeanor with employees and visitors. Your attention to detail, timely follow-up, and adaptability to new challenges will be key to ensuring seamless operations and making a significant impact.

 

 Job responsibilities:

Perform all Executive Receptionist functions, embodying the ideal Executive Gallery culture for internal and external stakeholdersServe as an ambassador and initial point of contact for resident Executives, employees and visitors, providing the highest level of hospitality and professionalismProactively support and anticipate the needs of Executives and admins, ensuring strong follow upManage space reservations, coordinate catering, handle office reservations for visitors, register visitors, answer Executives’ lines, set-up and tear-down conference roomsConduct daily walkthroughs of designated floors to ensure adequate office supplies and maintenance, including pantry areas and loungesLiaise with internal partners including dining, lobby reception, audio visual, and facility teamsDeliver and promote relevant communicationsCommunicate effectively with Management to facilitate understanding and collaborationAttend and actively participate in team meetingsBe flexible to work early mornings or late evenings as needed. 

 

Required qualifications, capabilities, and skills: 

Minimum two years of recent experience in administrative and high-end hospitality rolesExcellent time management and written/verbal communication skillsSelf-starter with the ability to work in a fast-paced team environment with limited supervisionProficiency in MS Office, including Outlook, Calendar, Teams, Word, Powerpoint