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Job Description

Job Description Summary

We are seeking a highly adaptable and self-motivated Executive PA to Managing Director, CABS. The incumbent will provide the highest level of support, including picking up tasks beyond direct administrative responsibilities and taking a keen interest in the subject matter involved. The incumbent must be able to assist a team and manage, anticipate, and resolve issues, juggle priorities, work in a fast-paced and demanding environment and demonstrate an interest and/or aptitude for the broader external affairs environment. Individual driven to get the best out of senior internal and external stakeholders in an efficient and diplomatic nature. This role demands personal accountability for achieving results independently.

Job Description

Providing the highest level of support, including picking up tasks beyond direct administrative responsibilities and taking a keen interest in the subject matter involved. Be able to assist a team and manage, anticipate, and resolve issues, juggle priorities, work in a fast-paced and demanding environment and demonstrate an interest and/or aptitude for the broader external affairs environment. Individual driven to get the best out of senior internal and external stakeholders in an efficient and diplomatic nature.

Administration & Support

Performs administrative duties for an executive, including presentations, notes and other tasks.Coordinates resources to gather information and may prepare first draft of various reports.Prepares presentations with little input from senior.Communicating and escalating important issues within the business appropriately.Required to investigate and research various ad-hoc business-issues and developments.Required to respond timeously and professionally to a variety of client requests and stakeholder requests.Acts as a first point of contact dealing with correspondence and calls.Organizes face to face and digital events and conferences, event planningEnsures senior is equipped with necessary documentation to proceed with meetings.

Relationship Building

Builds and maintains relationships with executives and senior management.High level of contact with external parties, stakeholders and clients as required.

Communication and Engagement

Prepares documentation on behalf of BU leaders.Supports the project management of key events on behalf of the BU leader, hosting internal and external guests.

Personal Effectiveness

Accountable for service delivery through own efforts.Individually accountable for managing own time, tasks, and output quality.Makes increased contributions by broadening individual skills.Collaborates effectively with others to achieve personal results.Accepts and lives the Company values.

Qualifications

Postgraduate Financial or Commercial (or any other relevant) degree plus strong management experience.Experience liaising at a Senior Management level.Proficiency in Word, Excel and PowerPoint.Excellent command of the English language, both in communication ability and in drafting skills.

A self starter, showing strong action orientation, with excellent organizational, planning and prioritizing skills.Assuming responsibility and accountability for the successful completion of tasks and maintains a high standard of excellence.Excellent communication skills (written and verbal).Displays strong attention to detail, high level of accuracy in his/her work and is able to perform under pressure.Strong project management skills/ability to see projects completed.Experience in stakeholder management and liaising at a Senior Management level.Solid interpersonal skills, showing an ability to work through influence rather than control; and is able to interact at all levels to facilitate the delivery of decisions.Strong ability to build and maintain relationships and networks.Ability to work both in a team and independently.Be reliable, have integrity and display a professional approach. Maintains confidentiality of all information, both from internal and external sources.Business awareness.Information monitoring.Initiating action.

In addition to knowledge, skills and experience relating to the incumbent’s area of business expertise, emphasis will be placed on planning and organizing skills as well as excellence in communication (written and verbal), engagement and interpersonal skills as the successful incumbent will be required to assist with speech writing, media pieces, events management, and business representation.A broad understanding of our industry, organisation, products, intermediaries and customers would be an advantage.

Performs routine administrative duties such as drafting correspondences, scheduling appointments, organising and maintaining data, as well as assisting internal and external stakeholders

ResponsibilitiesAdministration

Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.

Business Meetings/Events Arrangement

Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.

Correspondence

Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.

Document Preparation

Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Work Scheduling and Allocation

Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure high-priority tasks get done.

Data Collection and Analysis

Produce accurate reports for others by collecting data from a variety of standard sources and inputting it into standard formats.

Insights and Reporting

Extract and combine data to generate standard reports.

Budgeting

Monitor and analyze data using budgeting systems and protocols.

Personal Capability Building

Develop and maintain excellent process or technical skills by participating in assessment and development planning activities as well as formal and informal training and coaching.

Operational Compliance

Develop working knowledge of the organization's policies and procedures and of regulatory codes and codes of conduct relevant to own work, adhering to mandatory procedures to ensure own work is undertaken to the required standards.

Procurement

Support others by carrying out simple procurement tasks. Involves following established procedures.

Skills

Accounting, Action Planning, Budget Management, Business, Calendar Coordination, Computer Literacy, Data Analysis, Database Reporting, Data Compilation, Data Interpretations, Executing Plans, Financial Acumen, Management Reporting, Numerical Aptitude, Oral Communications, People Management, Planning Ability, Prioritization, Report Review

Competencies

Directs Work

Drives Results

Ensures Accountability

Manages Complexity

Optimizes Work Processes

Plans and Aligns

Tech Savvy

Education

Bachelor of Science Honours (BSc Hons): Management And Finance (Required)

Closing Date

22 December 2024 , 23:59

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