Job Summary

The Vandalia Health Office of Grants and Sponsored Programs (OGSP) is responsible for the strategic alignment and oversight of the pursuit, procurement and administration of extramural funding for the Vandalia Health System, its subsidiaries and corporations. This position will report to the Vice President and Chief Strategy Officer, and closely collaborate with the Chief Academic Officer for Research (or research designee from the President of the CAMC Institute for Academic Medicine), Compliance, and Finance. The Executive Director will lead a health system approach to management of the life cycle of extramural research and non-research awards. In partnership with other key Vandalia stakeholders, the Executive Director is expected to play an active role in the design, establishment of priorities and the implementation of administrative functions to guide and support optimal funding opportunities. A primary responsibility is oversight and monitoring compliance with applicable institutional, sponsor and regulatory requirements and leading coordinating and convening inter-company and cross-departmental activities. As a new position at the Vandalia Health System level, short term goals include assessment of current processes unique to various locations, divisions and facilities and develop plans to identify and advance a corporate focus to grants and sponsored programs. These steps are anticipated to involve re-engineering practices and structure to enhance efficiency, team cohesion and alignment to corporate strategy. Longer-term goals include developing and executing a strategic plan for operations and activities to support the growing needs of Vandalia health, its team members, including faculty and researchers.

Responsibilities

1. Provide overall strategic direction of the department and strategic alignment of goals within the Vandalia Health System. 2. Lead pre-award and post award administrative functions designed to meet the needs of Vandalia entities and key divisions in the pursuit, implementation, management and measurement of grant and sponsored programs. 3. Develop and sustain an integrative working relationship between the department and key Vandalia leaders to optimize opportunity for success in achieving goals and outcomes of the department. 4. Ensure proper stewardship of sponsor funding and ensure accurate financial compliance reporting of activities to key stakeholders. 5. Ensure adherence to regulatory requirements, sponsor terms and institutional policies through collaboration and partnership with Vandalia entities and leaders. 6. Maintain a program of professional development and team development to assure appropriate monitoring of funding trends and compliance requirements; Maintain a systematic approach to overall performance improvement of the department. Essential Functions • Collaborate with key liaisons and administrative leaders to systematically approach the roles and functions of the department and to assure appropriate communication flow. • Collaborate and assist Vandalia departments in efforts to identify and prioritize funding opportunities to enhance their services and goals; Routinely interact with and involve key administrative leaders in prioritizing, planning and evaluating projects/programs. • Direct exposure to public (Federal, State, local, Tribal) and/or private grants • Knowledge of grant-making approaches and processes of private foundations, and ability to monitor and apply federal regulations • Thorough understanding of Uniform Guidance – 2 CFR 200, including Single Audit requirements, and its application to different types of financial assistance • Excellent organization, financial management, project management, problem-solving and workflow/process skills • Establish and maintain ongoing training and development required for sustainable effectiveness in achieving grant and sponsored program goals and responsibilities and to assure compliance to regulatory and institutional policy. • Direct department operations; Develop and maintain appropriate policies and procedures essential to the purpose and goals. • Maintain appropriate review, monitoring, and audit processes for all phases of grants and sponsored program development. • Prepare and provides reports to leadership, committees and boards as required. • Oversee maintenance and accuracy of data systems and reporting functions. • Establish outcome measurement systems for the effectiveness of the department. • Integrate oversight functions with Vandalia entities/departments and work collaboratively with legal and compliance and other internal partners to monitor compliance to regulatory and institutional requirements. • Initiate and maintain external relationships with funding agencies, sponsors and other key stakeholder groups and entities. • Annually develop goals and measurements to advance the overall effectiveness and performance of the department and its staff; Develops and monitors annual budgets. • Performs other duties as assigned.

Knowledge, Skills & Abilities

Education 

• Master's Degree (Required) minimum of 7 years’ experience in sponsored program (or research) administration, regulatory compliance, or other finance/compliance related fields. Demonstrated success in a leadership role at an institutional or corporate level is required. Preference will be given to individuals with experience in health care systems, academic medical centers, universities or other complex multi-dimensional institutions. Additional attributes necessary for this position include:

Credentials 

Work Schedule: Days

Status:  Full Time Regular 1.0

Location: General Hospital

Location of Job: US:WV:Charleston

Talent Acquisition Specialist: Anita J. Ferguson anita.ferguson@vandaliahealth.org