67989BRAuto req ID:67989BRJob Code:403040 Coordinator II Department Office Location:USA - MA - Cambridge Business Title:Executive CoordinatorSub-Unit:------------ Salary Grade (https://hr.harvard.edu/salary-ranges#ranges) :055Time Status:Full-time Union:55 - Hvd Union Cler & Tech Workers Basic Qualifications: A minimum of 4 years of related experience including demonstrated office administration and customer service experience. Internships will count toward experience. Additional Qualifications and Skills: + Strong organizational skills with exceptional attention to detail and ability to manage multiple tasks simultaneously. + Excellent communication skills, both written and verbal. + Collaborative and team-oriented mindset, with the ability to work effectively with cross-functional teams. + A proactive attitude, creative problem-solving skills, and the ability to adapt to changing priorities. + Knowledge or interest in science, international affairs, national security, and policy issues is desirable. + Experience working with high-profile individuals from government, business, and/or academia is desirable. + Familiarity with Salesforce, Marketing Cloud, and CMS platforms. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. + Bachelor's degree in a relevant field (such as Communications, International Relations, or a related discipline) preferred. Additional Information: This position is a fully benefits-eligible term appointment ending one year from date of hire, with possibility of renewal. This is an hourly, non-exempt, 40 hour/week position, with additional overtime hours likely. Learn more about our work culture (https://www.hks.harvard.edu/more/about/leadership-administration/human-resources) and see yourself at Harvard Kennedy School. We regret that the Harvard Kennedy School does not provide visa sponsorship. Harvard University requires pre-employment reference and background checks. Harvard University is committed to supporting a healthy, sustainable learning and working environment. This position is on-site, based on our campus in Cambridge, MA. As a campus-based institution, we place a high value on the in-person experience, cross-team collaboration, and strong community building in order to create a vibrant campus for our students, faculty, staff, and research fellows. The position is required to work in-person on campus a minimum of five days per week. The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines. Salary Range : $65,653 - $104,471 Note: Starting salaries typically fall in the lower half of the salary range; however, they are ultimately determined by the scope of the position, the candidate's relevant experience, and internal equity. Department:Belfer Center for Science and International AffairsPre-Employment Screening:Identity Schedule: 8 - 5 Monday through Friday This is an hourly, non-exempt, 40 hour/week position, with additional overtime hours likely. Job Function:General Administration Position Description: What you’ll do as an Executive Coordinator: + Manage complex calendars, travel arrangements (including travel visas, when necessary), expense reimbursements, and logistical details of media appearances. + Communicate professionally with internal and external stakeholders on behalf of the faculty. + Prepare meeting documentation, manage filing systems, and maintain office inventory. + Read faculty member’s email and identify requests for action. + Prepare daily briefings of faculty member’s upcoming workday. + Move projects forward and continually look for ways to leverage faculty time; oversee task-tracking of action items and outstanding requests. + Proofread documents, retrieve research resources, and submit materials for publishing and distribution on campus and globally. + Plan events: communicate with guests, reserve space, order catering, align security and manage all logistics. + Perform administrative duties for Professor Burns’ courses at HKS, including booking space and arranging class events and guest speakers; requesting copyright clearances for course readings through HKS Library and Research Services and posting them on Canvas (online course website); provide administrative guidance to course assistants; manage office hours for faculty; provide class handouts and other related duties as assigned. + Onboard student research assistants or other temporary staff. What you’ll do as Future of Diplomacy Project (FDP) Coordinator: + Prepare hiring paperwork and onboard Future of Diplomacy affiliates/fellows: draft offer letters, process nomination forms, add scholars to HR system, obtain appropriate administrative approvals, track status. + Collaborate with the Harvard International Office to generate visa sponsorship documents. + Manage the orientation of new fellows: prepare office for fellow’s use, procure technology and request necessary accounts/access, greet and introduce to HKS, handle all logistics of settling into campus. + Provide light administrative support for fellows, as needed. + Organize and staff a wide variety of FDP events, including (but not limited to): public seminars, private workshops, fellows’ socials; Meet and greet senior guests. + Use Salesforce for external communications for events and fellowship management. + Serve as the point-of-contact for external and internal inquiries. + Maintain the FDP’s website, including keeping project pages and content up to date. + Manage FDP’s electronic records and finances, including reconciling the Director’s corporate card, reimbursing and tracking fellows’ out-of-pocket expenses, tracking project budget. + Additional related tasks or special projects as they arise. School/Unit:Harvard Kennedy School EEO Statement:We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Job Summary: Are you drawn to the community and energy of being on a college campus? Can you see yourself supporting distinguished academics? If so, consider joining our team as an Executive Coordinator at Harvard Kennedy School (HKS). The Belfer Center has an immediate opening for an Executive Coordinator who will play a pivotal role in facilitating the work of a senior level professor at the Belfer Center for Science and International Affairs at HKS. This role will report to Nicholas Burns, Roy and Barbara Goodman Family Professor of the Practice of Diplomacy and International Relations and former U.S. Ambassador to China. With minimal supervision, the Executive Coordinator will provide a high level of administrative and logistical support to Professor Burns focused on delivery and support of his courses at HKS and facilitating the activities of the Future of Diplomacy Project. Commitment to Equity, Inclusion, and Belonging:Harvard University views equity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify this excellence while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.Benefits:We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include: + Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. + Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. + Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. + Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. + Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools. + Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. + Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning. + Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. + Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston. Work Format:On-Site LinkedIn Recruiter Tag (for internal use only):#LI-DS1Work Format Details:This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.