Executive Assistant to the McMurtry Family Director, Stanford Live **Arts, Stanford, California, United States** **New** Administration Post Date 1 day ago Requisition # 105887 Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community. Stanford Live presents a wide range of the finest performances from around the world, fostering a vibrant learning community and providing distinctive experiences through the performing arts. With its primary home at Bing Concert Hall and a popular second venue at historic Frost Amphitheater, Stanford Live draws on the breadth and depth of Stanford University to connect performance to the significant issues, ideas, and discoveries of our time. The Executive Assistant to the McMurtry Family Director, Stanford Live will report directly to the McMurtry Family Director (Executive and Artistic Director) of Stanford Live. This role will provide primary executive, analytical, program and project management support across the organization. This position must exercise independent discretion and judgement related to Stanford Live operations and policies, and in interactions involving Stanford University leadership, donors, artists and other internal and external stakeholders. **In this role, you will** **:** + Lead the coordination of daily activities and manage all aspects of support related to the McMurtry Family Director’s (ED/AD) daily responsibilities including assistance on matters that are sensitive and complex in nature. + Oversee and prioritize the ED/AD’s complex and rapidly changing calendar. + Independently manage logistics for projects with partners, agents, artists, donors, board members, and other internal and external constituents. + Provide program and project management support in key areas including strategic planning, operations, artistic programming, development, and communications, and possess the knowledge in these areas to assist in ensuring organizational goals are met. + Serve as a point-of-contact to the general public and other constituents, representing Stanford Live to campus-wide offices and departments and external partners. + Draft and disseminate communications, presentations and policies on behalf of the ED/AD as well as at times, various public and institutional facing writing and editing projects. + Oversee the development and implementation of effective systems for managing and sharing information. + Provide executive support to the Director’s leadership team, and represent the organization with artists, patrons and donors by attending performances and events on evenings and weekends as needed. + Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the ED/AD,, independently committing her time. May occasionally represent the supervisor by attending meetings in her absence; speaking for the supervisor. + Act on behalf of the ED/AD in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep ED/AD informed of all matters that require her attention. + Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention. + Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials. + Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. + Manage complex business travel in compliance with unit, university, and sponsor policies. + Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions. + Process a variety of complex financial transactions; produce, monitor, and reconcile budget statements; research, identify, and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection. + Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of the ED/AD to ensure deadlines are met. + May also supervise staff. Please note that this position will be based on the Stanford campus and will be considered hybrid with the expectation to be on campus on average three (3) days per week depending on events. In addition, this position will require working evenings and weekends. **In order to be successful, you will bring** **:** + High school diploma and five years of relevant experience or combination of education and relevant experience. + Demonstrated commitment to promoting and supporting an environment of diversity and inclusion. + Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications. + Excellent verbal and written communication skills, including editing and proofreading. + Excellent planning and organizational skills. + Ability to take initiative and ownership of projects. + Demonstrated ability to handle sensitive issues and maintain confidentiality. + Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. + Ability to multitask, adapt to changing priorities and meet deadlines. _Don’t meet every single requirement? At the Vice Presidency for the Arts and Stanford Live, we are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. Let us know in your cover letter how your experience makes you a good fit for us. You may be just the right candidate for this or other roles!_ **The expected pay range for this position is $42.79 - $47.12 per hour.** **Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.** **At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.** **Why Stanford is for You** Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with: + **Freedom to grow** . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak. + **A caring culture** . We provide superb retirement plans, generous time-off, and family care resources. + **A healthier you** . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits. + **Discovery and fun** . Stroll through historic sculptures, trails, and museums. + **Enviable resources** . Enjoy free commuter programs, ridesharing incentives, discounts and more! _The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned._ _Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting acontact form._ _Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law._ Additional Information + **Schedule: Full-time** + **Job Code: 4148** + **Employee Status: Regular** + **Grade: G** + **Requisition ID: 105887** + **Work Arrangement : Hybrid Eligible**