Executive Assistant/Special Projects Coordinator Print (https://www.governmentjobs.com/careers/jacksonvillefl/jobs/newprint/4827890) Apply  Executive Assistant/Special Projects Coordinator Salary $70,000.00 - $72,000.00 Annually Location Jacksonville, FL Job Type Appointed Employee Job Number 2025-06426 Department EXECUTIVE OFFICE OF THE MAYOR Opening Date 02/12/2025 Closing Date 2/28/2025 11:59 PM Eastern + Description + Benefits + Questions Job Description Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!! The Executive Office of the Mayor Department is actively seeking an Executive Assistant - Special Projects Coordinator. Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments. This position reports to the Deputy Chief Administrative Officer in the Mayor’s Office. The scope of work in this role ranges from professional administrative duties such as scheduling, filing, and compiling reports to managing projects, conducting research and problem solving. As a candidate, you should have demonstrated that you are a dependable, a self-starter with a commitment to excellence, building relationships, learning and a desire to support several key stakeholders. Examples of Work + Leads and manages multiple projects that align with the Mayor’s priority initiatives, ensuring they are executed effectively, on time. + Partners with internal City departments, external stakeholders, and community organizations to coordinate efforts and ensure project success. + Regularly report on project progress, challenges, and outcomes to the Chief and/or Deputy Chief Administrative Officer. + Communicate findings and updates to key stakeholders. + Assists in managing project resources, including budget and staff time, to maximize efficiency and effectiveness. + Addresses and resolves challenges that arise during projects, including overcoming barriers to implementation. + Sets clear goals and performance indicators for projects, tracking progress toward achieving measurable results. Knowledge, Skills and Abilities + Ability to manage multiple complex projects simultaneously, balancing competing priorities. + Advanced knowledge of Microsoft Excel for data analysis, creating reports, and managing budgets. + Familiarity with pivot tables, formulas, and data visualization tools (e.g., charts and graphs). + Strong proficiency in Microsoft Word for drafting reports, official documents, and correspondence. + Excellent verbal and written communication skills to clearly convey information to diverse audiences, including government officials, team members, and the public. + Strong problem solving and analytical skills. + Exceptional organizational skills to ensure that projects are delivered on time and within scope. + Ability to navigate political dynamics and sensitivities in a government environment. + The ability to think critically and strategically to develop plans and resolve issues efficiently. Open Requirements/Supplemental Information + A four-to-five-year combination of education and/or experience in professional administrative work, customer service or a closely related field - required. + Proficient with computer skills outlined in the knowledge, skills and abilities. + A bachelor’s degree - preferred. * A RESUME IS REQUIRED WITH YOUR APPLICATION * A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. U.S. transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred. Transcripts outside the U.S. must be converted to U.S. standards. The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “info@governmentjobs.com” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process. please refer to the Frequently Asked Questions on the website. Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled. If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference. If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to: Florida Department of Veterans Affairs Attention: Veterans’ Preference Coordinator 11351 Ulmerton Road, Suite 311-K Largo, FL 33778-1630 Email: VeteransPreference@fdva.state.fl.us The City of Jacksonville provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; flexible spending plans for medical reimbursement, dependent care, parking, and transit expenses; an employee assistance program for you and your dependents; a 457(b) tax-deferred compensation plan to supplement your retirement, and a ROTH IRA plan. We also provide an extensive wellness program that includes a health intervention program if qualified, lunch and learns, health fairs, and discounted gym memberships. Please visit the Employee Benefits website for details on all the plans we offer. www.coj.net/benefits 01 Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Copying and pasting your resume or stating "see resume" does NOT fulfill the requirements of the question. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and certify that your responses can be verified from information included within the application? + Yes + No 02 Are you authorized to work in the United States without sponsorship from the City of Jacksonville either now or in the future? + Yes + No 03 The budgeted annual salary range for this position is $70,000.00 - $72,000.00. This is not negotiable. If selected, would you be willing to accept this position at this salary? + Yes + No 04 This position is located in an office and is not a remote location. + I have read and understand the above statement. 05 Do you have a bachelors' degree or higher from an accredited college or university? If yes, you MUST attach your college transcript to your application. + Yes + No 06 Do you have a four-to-five-year combination of education and/or experience in professional administrative work, customer service or a closely related field? + Yes, I have four-to-five-years' education in professional administrative work, customer service or a closely related field. + Yes, I have four-to-five-years' experience in professional administrative work, customer service or a closely related field. + Yes, I have four-to-five-year combination of education and experience in professional administrative work, customer service or a closely related field. + No, I have less than four-to-five-year combination of education and/or experience in professional administrative work, customer service or a closely related field. + No, I do not have four-to-five-year combination of education and/or experience in professional administrative work, customer service or closely related field. 07 Provide a detailed description (at least 3-4 complete sentences) of your experience. 08 Indicate the organization(s) you worked for where you gained this experience. 09 Are you proficient with computer skills such as Microsoft Excel for data analysis, creating reports, and managing budgets? + Yes, I am proficient with Microsoft Excel for data analysis. + Yes, I am proficient with Microsoft Excel for creating reports. + Yes, I am proficient with Microsoft Excel for managing budgets. + Yes, I am proficient with Microsoft Excel for data analysis, creating reports, and managing budgets. + No, I do not have this type of experience. 10 Provide a detailed description (at least 3-4 complete sentences) of your experience. 11 Indicate the organization(s) you worked for where you gained this experience. 12 Are you familiar with pivot tables, formulas, charts, graphs and data visualization tools? + Yes, I am familiar with all of the above. + Yes, I am familiar with some of the above. + No, I am not familiar with any of the above. 13 Provide a detailed description (at least 3-4 complete sentences) of your experience. 14 Indicate the organization(s) you worked for where you gained this experience. 15 How proficient are you with Microsoft Word? + Beginner + Elementary + Intermediate + Advanced 16 If you are requesting veterans preference, you MUST download the appropriate state of Florida form (even if you don't live in Florida) and attach it to your application. FAILURE TO DO SO WILL DELAY YOUR VETERANS PREFERENCE STATUS. Please download the forms at http://www.coj.net/departments/employee-services/veterans-preference + Yes, I am claiming veterans preference and I understand that I MUST download the appropriate form and attach it to my application. + No, I am not claiming veterans preference and this does not apply to me. 17 A resume is required with your application. Please attach. + Yes, I understand a resume is required with my application and I must attach in order to be considered. Required Question Employer City of Jacksonville Address 117 W. Duval St. Suite 100 Jacksonville, Florida, 32202 Website http://www.coj.net/departments/employee-services.aspx Apply Please verify your email address Verify Email