Posting Details Position Information

Position Title Executive Assistant IV (Student Affairs Administration) Work Location Springfield Campus Department Student Affairs Administration HR Home Department 080100 VP STUDENT AFFAIRS Pay Grade 17 Proposed Salary $23.06 - $29.83 hourly Promotion and Transfer policy applies Position only available to current, regular, full-time Missouri State University employees? No, Position is available to all applicants. Appointment Type Full Time Regular Exempt/Non-Exempt Non-Exempt General Function The Executive Assistant IV relieves a senior executive of operational and administrative details and performs diverse, highly responsible, complex, and non-supervised administrative assistant and office management functions that require recurring contact with senior administrators and executives and public and private officials, a thorough knowledge of University policies, procedures and operations, and an understanding of the University’s role within the community. The Executive Assistant IV exercises initiative and independent judgment in supervising and managing daily office, unit, and division activities, programs, and projects and discretion in the dissemination of information to faculty, students, staff and the various publics served by the University. The Executive Assistant IV provides direction to subordinate units and departments and represents the division in coordinating events, processes, and projects with the major units of the University. The Executive Assistant IV develops, organizes, and independently administers programs or complex processes requiring an in-depth understanding of the program or process and utilizing knowledge of applicable University, federal, or state regulations and best practices associated with the program the program or process. The Executive Assistant IV exercises initiative in coordinating with others as needed to achieve desired outcomes, provides reliable and authoritative information, reports, and recommendations, evaluates various approaches to completing projects, develops tools and utilizes available resources to achieve desired outcomes, exercises independent judgment to make decisions, and assures effective communication with stakeholders. Description of Primary Duties Primary duties include office and divisional budget overview, event planning, extensive calendar management, special projects, agenda, presentations and resolutions and manage administrative duties of role ( student staff, divisional correspondence, reports, and identify and streamline processes when possible). Minimum Acceptable Qualifications Education/Experience: At least forty-eight hours of college credit and five years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred.

Skills: Excellent verbal and written communication skills are required; excellent interpersonal and organizational skills are required. Supervisory skills and the ability to train, assign work, and review the work of full- and part-time employees and student workers are required. The ability to maintain cost center financial records and accounts and prepare complex financial reports is required. Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. A working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department is required. The ability to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain complex filing systems and records, and make mathematical calculations is required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required.

Effort: Administrative support positions are primarily sedentary. Administrative support positions require frequent keyboarding.#LI-CP1 Additional Qualifications Link to Job Description http://www.missouristate.edu/human/jobdescriptions/50852.htm Open Date 09/25/2024 Close Date (If Close Date is blank then the posting is considered open until filled) 10/09/2024 Special Instructions to Applicants If you are meeting the minimum qualifications fully or partially with education, attach unofficial transcripts to your application. Official transcripts required at time of hire. EO/AA and Diversity Statement Non Discrimination Statement

Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972.
This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America.

The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity/Affirmative Action/Minority/Female/Veterans/Disability/Sexual Orientation/Gender Identity employer. Inquiries concerning the complaint/grievance procedure related to sex discrimination, including sexual harassment and sexual assault, should be addressed to the Title IX Coordinator, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, TitleIX@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. All other inquiries concerning the grievance procedure, Affirmative Action Plan, or compliance with federal and state laws and guidelines should be addressed to the Equal Opportunity Officer, Office for Institutional Equity and Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, Equity@MissouriState.edu, 417-836-4252, or to the Office for Civil Rights. (Res. Board Policies No. 70-11; Bd. Min. 10-28-11.) Background Check Statement

Employment will require a criminal background check at University expense.

Posting Detail

Posting Number 20240241FTS Quicklink for Posting https://jobs.missouristate.edu/postings/77154 Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you hear about this vacancy? Indeed Linkedin Missouri State University Website Google Employee Referral HigherEdJobs.com Personal Contacts / Networking Print Publications Diversity website posting Job Board (CareerBuilder.com, Monster, etc.) Other * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

(Open Ended Question)

* Do you have at least 48 hours of college credit? Yes No * Do you have budget experience? Yes No * Do you have at least 5 years of administrative support or secretarial experience? Yes NO Applicant Documents Required Documents Resume Cover Letter Optional Documents Unofficial Transcripts - 1 Other Documents -1