Job Posting Title:

Executive Assistant-Imagineering

Req ID:

10117003

Job Description:

Walt Disney Imagineering is the master planning, creative development, design, engineering, production, project management, and research and development arm of Disney Parks, Experiences and Products business segment. Representing more than 150 disciplines, its talented corps of Imagineers is responsible for the creation of Disney resorts, theme parks and attractions, hotels, water parks, real estate development, regional entertainment venues, cruise ships and new media technology projects.
 
Our Senior Executive Support Professionals are highly-respected and use their skills to keep the wheels turning so that our Guests and customers can enjoy the legendary Disney Magic.  You’d be a key member of a dynamic, fast-paced team that does their part to bring smiles to millions, and would learn about your industry from some of the most creative, intelligent people in the field.  Join us – apply today!

This is a full time, salaried non-exempt role reporting to the SVP of Walt Disney Imagineering and is based in Glendale, CA.

The Executive Assistant is responsible for supporting an Imagineering SVP level executive.  The Executive Assistant must demonstrate strong interpersonal skills with the ability to anticipate needs, take initiative, prioritize, meet deadlines, and be resourceful and flexible, while maintaining absolute professionalism and confidentiality. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive you support is absolutely critical, because that’s what enables you to become a true partner.  In addition to understanding your executive’s business needs, you will also need to understand the leadership and workings of Disney Parks, Experiences and Products and of related departments across the Disney enterprise. As the “face” of your executive within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success.

You Will:

Perform administrative duties including, but not limited to, screening emails and flagging critical ones so that they are not missed, managing calendars, processing invoices, scheduling meetings requiring significant coordination and follow up, and ensuring timely and effective communications

Prepare expense reports in SAP and ensure they are submitted in a timely manner

Prepare for meetings including setup for large presentations/video conferences with multiple sites

Manage the planning, coordination, and execution of business travel, including trip logistics and itinerary, meeting coordination, and remote support of when executive is out of the office, taking into account time zones, weather delays, traffic and fatigue levels

Interface directly with other senior executives, their support teams and external organizations – your ability to work well with people on all levels is a very important part of your job

Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting

Understand the day’s priorities so you can be strategic about how you direct phone calls

Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles

Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company

Draft letters and emails on behalf of your leader, ensuring that we not miss critical emails and priorities

Provide additional office support such as ordering supplies, and processing purchase orders and approval processes

Coordinate department off-sites and events as needed

Assist with any special projects and other related duties as needed

You Will Have:

At least 7 years supporting a senior executive or equivalent experience

Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary

Desire to immerse yourself fully and learn all aspects of your executive’s business

Ability to multi-task and prioritize deadlines/deliverables

Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs, SAP, Confluence, Concur, and working in a Windows and Apple environments

A calm head and steady hand to deal with the unexpected

Complete reliability handling confidential, often highly sensitive information

Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked

Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed

Very strong organizational skills and extreme attention to detail

A highly professional demeanor, positive outlook and a can-do attitude

Preferred Qualifications:

Experience at The Walt Disney Company, WDI and/or a large matrixed public company

Experience with video Teleconferencing (VTC) equipment, Slack, Zoom

Some presentation skills (Power Point, Keynote, Adobe suite)

Good knowledge of current technology trends

Experience in the architecture, design and construction industry

Education:

BA/BS or equivalent experience

Disney offers a rewards package to help you live your best life. This includes health and savings benefits, educational opportunities, and special extras that only Disney can provide. Learn more about our benefits and perks at https://jobs.disneycareers.com/benefits. 

#LI-SP2 #DXMedia

The hiring range for this position in Glendale, CA is $78,200.00-$104,800.00 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

WDI Creative Development

Job Posting Primary Business:

Executive Office Creative (WDI)

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Glendale, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2025-03-24