Job Title: Executive Assistant

 

Job Description:

We are seeking a highly motivated and customer focused Executive Assistant to support the Vice President at one of our largest tech clients. This role requires a strong focus and execution, managing a high volume of tasks including complex calendar management, scheduling, and prioritizing amidst a flood of information and requests. The Executive Assistant will ensure appropriate urgency is applied, monitor, and track the Vice President's meeting priorities, emails, and act as a proxy when necessary. Additionally, the role involves managing travel, expenses, and all administrative support functions for the office, as

well as handling multiple tasks, documentation, follow-ups, and preparation for the Vice President to ensure timely action on deliverables.

 

Responsibilities:

Manage complex calendar management and scheduling for the Vice President.Prioritize and ensure appropriate urgency for a high volume of information and requests.Monitor and track VP's meeting priorities and emails.Function as a proxy for the VP when necessary.Manage travel arrangements and expenses.Provide administrative support functions for the office.Oversee documentation, follow-ups, and preparation for the Vice PresidentEnsure timely action on deliverables.

Required Skills

10 or more years of Executive Assistant experienceExperience acting as a Lead Executive AssistantImpeccable attention to detail.Ability to make smart and timely decisions.React with appropriate levels of urgency to situations and events.Exceptional verbal and written communication skills.High levels of integrity and discretion in handling confidential information.Professionalism in dealing with experienced professionals inside and outside the company.At least two years of college required; bachelor's degree preferred.Seven years of experience supporting Vice Presidents or CEOs.Excellent PC skills, including strong working knowledge of Microsoft Office and Outlook tools.

Additional Details

This role is onsite in Seattle, WashingtonThe position is a 6-month contract to hire opportunity

Pay and Benefits

The pay range for this position is $36.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Feb 13, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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