Job Title: Executive Assistant II

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to support the Associate General Counsel in the Legal Litigation Regulatory Department. This role requires strong focus and execution, handling a high volume of tasks including complex calendar management and scheduling. The Executive Assistant will effectively prioritize amidst a flood of information and requests, ensuring appropriate levels of urgency. Responsibilities include monitoring and tracking meetings, priorities, and emails, acting as a proxy when necessary, managing travel and expenses, and providing all administrative support functions for the office. The role also involves managing multiple tasks and action items, documentation, follow-up, and preparation for the AGC's deliverables.

ResponsibilitiesManage complex calendar management and scheduling.Effectively prioritize amidst a flood of information and requests, ensuring appropriate levels of urgency.Monitor and track meetings, priorities, and emails.Act as a proxy when necessary.Manage travel and expenses.Provide all administrative support functions for the office.Manage multiple tasks and action items.Ensure appropriate and timely action on deliverables.Handle documentation, follow-up, and preparation for the AGC's deliverables.Essential SkillsAbility to complete a high volume of tasks and projects with little to no guidance.Impeccable attention to detail.Ability to make smart and timely decisions.React with appropriate levels of urgency to situations and events that require quick response or turnaround.Exceptional verbal and written communication skills.Ability to switch gears at a moment's notice.High levels of integrity and discretion in handling confidential information.High degree of professionalism in dealing with professionals inside and outside the company.At least two years of college education required; bachelor's degree preferred.6 years of experience supporting leadership.Strong working knowledge of Microsoft Office and Outlook tools.Additional Skills & QualificationsExperience supporting VPs, or CEOs.Excellent PC skills.Work Environment

This position supports the Associate General Counsel in the Legal Litigation Regulatory Department. The work environment involves handling a high volume of tasks, managing complex schedules, and ensuring appropriate levels of urgency for various tasks and requests. The role requires professionalism in dealing with professionals both inside and outside the company.

Pay and Benefits

The pay range for this position is $30.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Feb 21, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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