Date Posted:

2025-01-24

Country:

India

Location:

1st Flr, Wing B, North Gate Phase-II, Modern Asset, Sy.No.2/2, Venkatala Village, Yelahanka Hobli, Bangalore – 560064, Karnataka

Position Role Type:

Unspecified

About the job

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the MD ‘s office. The ideal candidate should possess exceptional communication skills, attention to detail, and the ability to multitask effectively in a fast-paced environment. The Executive Assistant/Secretary will play a pivotal role in maintaining smooth operations and facilitating efficient communication within the organization.
 

Responsibilities

· Provide administrative support to the Exec Dir & MD, including managing calendars, scheduling appointments, and arranging meetings.

· Coordinate travel arrangements, including flight bookings, hotel accommodations, transportation arrangements and process expense reports.

· Prepare and edit correspondence, presentations, and reports as required.

· Act as the primary point of contact for internal and external stakeholders, including visitors.

·  Maintain filing systems, both electronic and physical, ensuring efficient organization and easy retrieval of documents.

· Assist in preparing agendas and taking minutes during meetings, as well as follow-up on action items.

· Handle confidential information with discretion and always maintain confidentiality.

·  Assist in organizing company events, conferences, and seminars, including logistics, catering, and materials preparation.

·  Collaborate with other administrative staff to ensure seamless operations and support across departments.

·  Support the admin  manager  in keeping accurate stock of office supplies and placing timely orders whenever needed.
·  Co-ordination with manager and  procurement team for purchase requests.
·  Support the staffing team when required for interview scheduling and the administration team in office administration related activities.

Requirements

· Proven experience as an Executive Assistant, Secretary, or similar role, preferably supporting senior executives.

· Excellent in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.

· Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.

· Strong interpersonal skills and the ability to communicate confidently and professionally with individuals at all levels.

· High degree of discretion and confidentiality, with the ability to handle sensitive information appropriately.

· Detail-oriented with a commitment to accuracy in all tasks.

· Ability to work independently with minimal supervision and as part of a team.

·Flexibility and adaptability to changing priorities and deadlines.

Qualification & Experience

·  Bachelor’s degree in business administration, Secretarial studies, or a related field is preferred.

· 8+ years of relevant work experience

Note: Domestic relocation within India will be provided as per local company policies.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, disability, protected veteran status or any other characteristic protected by law.

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