Description We are offering a permanent employment opportunity for an Executive Assistant in the Parsippany, NJ area. This role is integral to our operations, requiring the individual to provide administrative support, manage the CEO's calendar, and handle internal and external communications efficiently and professionally. As an Executive Assistant, you will be the main point of contact for all matters related to the CEO. Responsibilities: • Efficiently manage the CEO's active schedule, ensuring all appointments and meetings are timely and well-coordinated. • Handle administrative duties for the CEO, including preparing correspondence and completing expense reports. • Arrange detailed travel plans for the executive team, including itineraries and meeting documents. • Coordinate logistics for high-level meetings within the organization and with external parties. • Handle confidential materials and correspondence with utmost discretion. • Act as the CEO's gatekeeper, managing requests from colleagues and clients for resources, information, and decision follow-ups. • Delegate tasks and information requests to other employees, ensuring follow-ups are completed. • Record and distribute minutes from executive and other meetings, tracking and following up on open items. • Maintain organized files of reference materials for projects or clients as needed. • Answer and screen incoming calls, initiating outgoing calls as requested. • Keep the CEO updated on all activities, correspondence, and upcoming deadlines. • Uphold our brand's core values, approach, and high standards of excellence in all client, media, and public interactions. Requirements • Minimum of 2 years experience in an Executive Assistant position or similar role • Proficiency in using ADP - Financial Services for payroll and HR management • Experience in using Cisco Webex Meetings for virtual meetings and collaborations • Familiarity with Concur for travel and expense management • Knowledge of CRM systems for managing customer relationships and interactions • Experience with Kronos Timekeeping System for workforce management • Proficiency in About Time for time tracking and project management • Excellent calendar management skills, able to organize and schedule appointments effectively • Strong communication skills, both verbal and written, to effectively liaise with all levels of professionals • Experience in managing conference calls, coordinating and ensuring smooth communication during meetings • Proficient in handling correspondence, able to write and distribute emails, memos, and forms efficiently and professionally TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .