Description The Executive Assistant (EA) for a Non-Profit Organization provides high-level administrative support to the executive leadership team, typically including the Executive Director (ED) or other senior leadership roles. This individual plays a vital role in ensuring the efficient day-to-day operations of the organization by managing schedules, handling communications, and coordinating key projects and events. The ideal candidate should possess strong organizational and multitasking abilities, as well as a passion for supporting the mission and goals of the non-profit. If interested in this role, please call us at 808.531.0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities: Executive Support: + Serve as the primary point of contact for the Executive Director, managing their calendar, appointments, and travel arrangements (Source: Role-Specific Insights for Non-Profit Staff). + Prepare and edit correspondence, memos, reports, and presentations on behalf of the executive team. Meeting Coordination: + Schedule, prepare agendas, and coordinate materials for meetings, including board meetings, staff meetings, and donor events. + Take detailed meeting minutes and ensure prompt follow-up on action items. Communication Management: + Act as a liaison between the executive team and internal/external stakeholders, ensuring professional and timely communication. + Handle incoming calls, emails, and inquiries on behalf of the leadership team. Project Coordination: + Assist in planning, organizing, and executing key organizational projects or initiatives. + Track deadlines and deliverables for various projects, keeping the leadership team informed of progress. Event Support: + Coordinate logistics for events, fundraisers, and other organizational activities, including invitations, RSVPs, and materials. Document and File Management: + Maintain organized filing systems for electronic and physical documents, ensuring quick access to important information. + Manage sensitive information with discretion and confidentiality. Administrative Tasks: + Oversee office operations, including ordering supplies, handling invoices, and managing vendor relationships. + Provide general administrative support as needed, including photocopying, data entry, and expense reporting. Requirements Key Skills and Qualifications: Education & Experience: + Bachelor's degree or an equivalent combination of education and work experience preferred (Source: Non-Profit Administration Expertise). + 3-5 years of experience as an Executive Assistant, preferably within a non-profit or mission-driven organization. Skills Required: + Excellent verbal and written communication skills. + Strong organizational and time-management abilities. + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools. Personal Qualities: + Alignment with the organization’s mission and values. + Ability to work independently, exercise good judgment, and handle multiple priorities in a fast-paced environment. + Discretion and professionalism when dealing with sensitive or confidential information. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .