We are a world-class team of professionals who deliver next generation technology and products in robotic and autonomous platforms, ground, soldier, and maritime systems in 50+ locations world-wide. Much of our work contributes to innovative research in the fields of sensor science, signal processing, data fusion, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).
QinetiQ US’s dedicated experts in defense, aerospace, security, and related fields all work together to explore new ways of protecting the American Warfighter, Security Forces, and Allies. Being a part of QinetiQ US means being central to the safety and security of the world around us. Partnering with our customers, we help save lives; reduce risks to society; and maintain the global infrastructure on which we all depend.
Why Join QinetiQ US?
If you have the courage to take on a wide variety of complex challenges, then you will experience a unique working environment where innovative teams blend different perspectives, disciplines, and technologies to discover new ways of solving complex problems. In our diverse and inclusive environment, you can be authentic, feel valued, be respected, and realize your full potential. QinetiQ US will support you with workplace flexibility, a commitment to the health and well-being of you and your family and provide opportunities to work with a purpose. We are committed to supporting your success in both your professional and personal lives.
Position OverviewQinetiQ US is looking to hire an experienced Executive Assistant to support C-Level leaders at our Fort Belvoir, VA customer site.
Responsibilities Manage the calendar for C-Level principles as assigned including scheduling and coordinating meetings, booking meeting rooms, coordinating refreshments/food.Prepare briefings, presentations, and meeting materials and distribute to appropriate parties prior to the meeting.Assists in preparing for conferences/ meetings by assembling background material, solicits topics of discussion from various organizations , develops the agenda and distributes prior to the event.Notes commitments during meetings, informs staff of same and assures feedback from attendees or provided summary minutes to keep him well informed.Ensures that tasks are relayed to appropriate staff members and follows through to ensure responses.Manage scheduling and disseminate changes in a timely manner to the appropriate staff. Review schedules pro-actively and make necessary changes.Interface with meeting attendees and stakeholders to coordinate and support meetings and other events.Review incoming and outgoing correspondence, including presentations, briefings, and reports; check for formatting, proofread, and edit as necessary. Prioritizes and determines whether correspondence should be brought to attention, referred to appropriate personnel, or handled personally. When necessary, uses initiative to obtain clarification of instructions from originating offices or appropriate focal points. Follows up on incoming correspondence to insure timely and appropriate action.Reviews documents prepared for signature or requiring coordination for conformance with regulations, grammar, format, and command policies.Maintains and secures the confidential files. Safeguards personnel information and classified material. Observes all security regulations in handling and storage of material.Provides Senior Executive level support to the Deputy to the Commanding GeneralPrepare/manage briefings, presentations, talking points and meeting materials to distribute to appropriate parties prior to the meeting.Provide travel support using the DoD DTS system and perform tasks relating to travel, to include creation of ITR, booking travel and coordinating with meeting partners regarding agenda and security requirements.Partner with other administrative support in all departments to collaborate, obtain information through weekly syncs and deconflict events and engagements.Strategically schedule external meetings and perform calendar management with respect to priorities, goals and objectives.Act as a liaison between the Deputy and other senior leaders, both internal and external to the organization, including scheduling meetings, facilitating communication, and ensuring smooth coordination.Build and maintain relationships with key stakeholders, anticipate their needs, and pro-actively address their concerns.Facilitate meetings led by the Deputy, ensuring effective communication, time management, and follow-up on action items.Special Projects: Take on special projects as assigned by the Deputy, which may involve research, analysis, coordination with other departments, or event planning.Process Improvement: Identify and recommend improvements to existing processes and procedures to enhance efficiency and effectiveness within the office. Required Qualifications At least 5 years of experience in executive administrationActive DOD Secret or higher level clearanceExperience working in an international businessDemonstrated experience working for senior leader in the defense contracting industryExceptional written and verbal communication skillsAbility to effectively review and interpret incoming data, reports, briefing materials, etc. to ensure they are properly staffed, accurate and complete for the senior leader.Ability to communicate clearly and concisely both orally and in writing to senior leaders. Ability to accurately recite guidance/information on behalf of senior leader to subject matter experts.Proficient with Microsoft Office ( Outlook, Work, Powerpoint) and other office automation tools such as MS Teams, SharePoint, and Adobe.Experience working with the Defense Travel System (DTS) for travel coordination.Demonstrated ability to prioritize, meet deadlines, work independently, and manage multiple tasks simultaneously. Company EEO Statement
Accessibility/Accommodation:
If because of a medical condition or disability you need a reasonable accommodation for any part of the employment process, please send an e-mail to staffing@us.QinetiQ.com or call (540) 658-2720 Opt. 4 and let us know the nature of your request and contact information.
QinetiQ US is an Equal Opportunity/Affirmative Action employer. All Qualified Applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
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