Company Description

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create.

Job Description

The Executive Assistant is responsible for supporting all day-to-day activities undertaken by the Executive Vice President and Managing Director, Universal Pictures International.  This is a globally focused role and includes managing schedules, coordinating meetings and handling travel arrangements.  This role will also include the preparation of presentations, tracking of key actions required and direct liaison with senior level stakeholders both internally and externally across all international territories.

Essential Responsibilities:

Manage complex schedule and coordinate meetings with internal and external parties across multiple time zones utilizing multiple calendars, often balancing very strict demands of high-level filmmakers and studio heads and anticipate problems and conflicts in advanceBuild and manage agendas, logistics and presentations for meetings, conferences and events and maintain proper recordkeeping and filing system for all workEstablish and maintain positive relationships with internal and important external clientsPrepare and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensure the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit cardCoordinate travel schedules and arrangements and collect required travel documentationAssist other department members as necessary and serves as back up for the desk of President of Universal Pictures International and the distribution team

Qualifications3+ years of experience supporting a senior level executiveProficient in Microsoft Word, Outlook, PowerPoint, Teams, and Excel

Eligibility Requirements:

Interested candidate must submit a resume/CV through www.nbcunicareers.com to be consideredMust have unrestricted work authorization to work in the United StatesMust be willing to work in Universal City, CAWillingness to work evenings and weekends with short notice and be flexible with hoursWillingness to travel internationally if required

Desired Characteristics:

An expert communicator with the ability to communicate with all levels, especially senior executives – able to follow up on meeting action points and communicate these to direct reportsExperience with advanced international travel bookings and able to navigate meticulous itineraries and demands abroadAbility to truly multi-task, prioritize and be flexible is essential in a fast paced and highly pressured environmentAbility to work with confidential and sensitive information with absolute discretionExperience of corporate events, restaurant knowledge etc.Exceptional attention to detail – this really is a key skill required; meticulous and detailed oriented candidates Confident and proactive style with maturity and presence commensurate with the profile of the position and the organizationAbility to think globally whilst respecting cultural norms and accommodating local demands and requirementsAbility to work independently and show a very strong sense of initiative and intuitionRobust work ethic and ability to calmly handle the demands of the roleDemonstrable senior EA experience: a truly committed individual who has experience of supporting a manager across difference time zonesDemonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervisionExcellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detailFluent in foreign language(s) is a plus

Additional Requirements:

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website

Salary range: $60,000.00 - $80,000.00 (not bonus eligible)

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].