Job Description SummaryWe are looking for an Executive Assistant who will be providing executive support to our senior leadership team. The Executive Assistant serves as the primary point of contact for internal and external stakeholders, organizes and coordinates executive outreach and external relations efforts; and oversees special projects. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Job Description

Essential Responsibilities

Providing administrative and organizational support including but not limited to prioritize conflicting needs and handle matters expeditiously

Proactively engage on and see projects through to successful completion within strict deadlines

Plan, schedule, and arrange business meetings and travel itineraries

Prepare and reconcile expense accounts

Edit presentations, reports, spreadsheets, take meeting minutes, and support business reviews 

Prepare, evaluate, and edit incoming and outgoing communications for multiple executive 

Direct business contacts to appropriate managers 

Coordinate onsite and offsite business meeting and events 

Manage conference / huddle rooms and common office area 

Raising and receiving purchases orders

Booking travel and managing expenses 

Diary and meeting management 

Raising and receiving purchases orders  

Managing multiple projects and priorities and initiating follow up to ensure timely achievement of commitments

Creating presentations for internal use 

Assist with passport and visa requirements

Qualifications/Requirements

Degree from an accredited University

Extended experience in similar roles 

Proven executive standing and ability to establish trusted relationship with the Leadership Team

Ability to deal with ambiguity and work autonomously

Ability to maintain high level of integrity and confidentiality

Strong verbal and written communication skills and ability to draft clear and concise communications 

Strong administrative experience

Excellent interpersonal skills, leadership skills and teamwork

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)

Fluent in English and Italian

Work Visa, in accordance with local regulation, is required.

Desired Characteristics

Ability to prioritize, anticipate needs and solve problems 

Strong organizational skills and exceptional attention to detail and accuracy

Highly motivated, confident, able to work without direct supervision 

Ability to perform under pressure and against tight deadlines

Proactively engages with cross-functional teams to resolve issues and design solutions using critical thinking and analytical skills and best practices

Applies policies, procedures and precedent to make timely, routine decisions of limited, clear choice

Reacts open-mindedly to new perspectives or ideas. Considers different or unusual solutions when appropriate

What we offer 

Smart working and work life-balance 

Avio Aero, when possible, promotes remote work and encourages a good, healthy and satisfying work-life balance. We value our employees’ wellbeing; hence we offer a variety of improvement programs aimed to preserve anyone’s psychological safety and daily needs.  

Total Rewards 

At Avio Aero, we understand the importance of Total Rewards. As a new joiner to Avio Aero we are pleased to offer the following welcome benefit plan:  

Performance related bonuses and local bonus scheme 

Flexible benefits platform 

GE Aviation share plan  

Life and injury insurance 

Private medical cover 

Employee assistant program 

Employee special awards (service and recognition)     

Local special agreements and discounts 

English and languages training for you and one member of your family 

Technical, Leadership and development trainings 

Inclusion & Diversity 

Avio Aero is proud to be an Equal Opportunity Employer and we are strongly committed to maintain an inclusive and diverse environment. Every employment decision is taken regardless to national or ethnic origin, religion, sexual orientation, gender identity or expression, age, disability, etc.  

We are not all the same. Just be Yourself @AvioAero! 

Additional Information

Relocation Assistance Provided: No