Description An agriculture company in Santa Monica is hiring an Executive Assistant/Office Coordinator to support the office. This is an onsite role Monday - Thursday and remote on Friday's. As the Executive Assistant, you will support the Chief Administrative Officer and the HR Director. The Santa Monica office has about 10-15 employees and also works closely with the team in Oxnard and Irvine. This is a contract-to-hire role requires a detailed-oriented professional who can work both independently and collaboratively to support the team, maintain a productive office environment and assist in administrative functions across the organization. Duties include- Executive Administration: + Assist executive team in meeting coordination, travel, managing calendars and emails + Assist in preparation of executive presentations + Administer regulatory licenses, permits and fees including local business licenses, corporate registrations, regulatory agency renewals, etc. Includes tracking due dates, completion of forms and paperwork, gathering signatures and filing + Assist the team in managing the Company’s electronic filing system, including maintaining structural integrity and retention policies + Proactively track project deadlines and deliverables through consistent follow-ups with team members + Proactively and regularly communicate with stakeholders to provide updates, clarify expectations, and task tracking and escalating concerns as needed. Assist the team in coordinating follow-ups as directed. + Assist the Senior Leadership Team (SLT) in organizing and coordinating cross-departmental collaboration + Act as liaison between executives and internal/external parties, conveying messages accurately and professionally + Manage sensitive and confidential communications with discretion + Respond promptly to executive inquires, prioritizing tasks and delivering timely resolutions Office Administration: + Oversee the day-to-day office operations: + Greet and assist visitors, clients, and employees with professionalism, ensuring a welcoming and organized front-office experience + Answer and direct any incoming calls, e-mails, inquires, providing accurate information or routing to the appropriate department + Address any facility related issues promptly and efficiently + Coordinate office issues, repairs, and requests + Ensure office space is well kept including coordinating with cleaning crew, ordering office and kitchen supplies, and ensuring overall office functionality + Liaise with vendors and service providers for office supplies, equipment, and services + Coordinate supply, service, and office-related contract negotiations and manage relationship with office-related suppliers + Assist the Director of HR and Corporate Administration in managing and monitoring the office budget, including expenses and coordinating invoice review and payment The ideal candidate will have 5+ years of Executive Assistant support. Hours are 8-5PM, with some flexibility and overtime as needed. Salary is up to $100-120k. Requirements • Proven experience with ADP - Financial Services • Proficient in using Cisco Webex Meetings for virtual conferencing • Familiarity with Concur for travel and expense management • Strong skills in Customer Relationship Management (CRM) • Experience with Kronos Timekeeping System for accurate time tracking • Knowledge of About Time software for streamlined project management • Expertise in Calendar Management for scheduling and planning • Exceptional Communication skills, both written and verbal • Ability to manage and coordinate Conference Calls effectively • Proficient in managing Correspondence with internal and external stakeholders TalentMatch® ­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .