Description Position at Ziff Davis

Ziff Davis (NASDAQ: ZD) is a vertically focused digital media and internet company whose portfolio includes leading brands in technology, shopping, gaming and entertainment, connectivity, health, cybersecurity, and martech. Today, Ziff Davis is focused on seven key verticals – Technology, Connectivity, Shopping, Entertainment, Health & Wellness, Cybersecurity and Marketing Technology. Its brands include IGN, Mashable, RetailMeNot, PCMag, Humble Bundle, Spiceworks, Ookla (Speedtest), RootMetrics, Everyday Health, BabyCenter, Moz, iContact and Vipre Security.

Ziff Davis is seeking an Executive Assistant who will provide administrative support to our CEO, CFO, and CAO. This role also serves as a liaison to senior management teams, organizes and coordinates executive outreach and external relations efforts, and oversees special projects. This exciting opportunity requires exceptional attention to detail, the ability to meet tight deadlines, superior organizational skills and the ability to maintain a realistic balance among multiple requests. The successful candidate must be creative and enjoy working within a fast changing environment and will have the ability to exercise good judgment and confidentiality in a variety of situations. 

KEY RESPONSIBILITIES:

Coordinate and engage with leadership in planning and organizing events, activities and calendarsManage complex calendar and scheduling requirements across multiple stakeholders and varying time zones, proactively resolving any scheduling conflictsArrange travel and accommodations for executivesPrepare expense reportsPrepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives and key deliverablesManage sensitive matters with a high level of confidentiality and discretionExcellent communication and time management skills; proven ability to meet deadlinesAbility to function well in a fast paced environment and perform additional duties as assigned by executivesRepresent the company and the executive team in a positive light through great follow-through skills and sound judgmentProactive planning by reading, researching, collecting and analyzing information as needed, in advance of executive meetings and calls

SKILLS AND QUALIFICATIONS:

Exceptional organizational skills and extremely detail focusedAdvanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and G-Suite environmentAbility to communicate effectively and professionallyAbility to work business hours to support Eastern Time (9am to 5pm ET) and be flexible outside of core hours as dictated by the needs of the business for projects and meetings

PREFERRED ATTRIBUTES:

5+ years of related experience working in an Executive Assistant role supporting multiple executives or a Bachelor’s degree.Experience supporting Sr. Executives for domestic and international travel preferredBusiness sense - has a strong business sense and can decipher priorities and make sound judgment calls when neededCommitment to excellence - perform duties at the highest level possible on a consistent basisExcellent communicator - able to interact with people of all levels in a confident, professional mannerDemonstrate ability and temperament to work with sensitive informationTeam player - have team-oriented experience and approachService focus - dedicated to meeting the expectations of the senior executives by maintaining effective relationships with interested partiesAbility to think outside of the box with a sense of urgency

Disclosure as required by state laws, the salary range for this role is between $50,000 - $65,000, health insurance, and 401K.