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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Executive Assistant

We are looking for an Executive Assistant to join the EMEA Work Dynamics team.

This will include a high level of complex diary management for the EMEA People Lead and EMEA Head of Finance and members of the HR / Finance leadership teams.

What this job involves

Extensive diary management across multiple time zonesFull inbox managementOrganising international travel including meeting and transport arrangements, confirming accommodation, and producing detailed itineraries often of a complex natureAssisting in organising external meetings and operational meetings in various locations around EMEA regionDealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issuesDeveloping and maintaining effective working relationships with colleagues and clientsDrafting documents and correspondenceOrganising client entertainment, both in the UK and globallyOrganising internal and external lunches & dinners, booking the relevant dining rooms and restaurants both in London and globallyOrganising meetings and presentations booking the relevant rooms and equipment both in the UK and globallyProviding wide ranging administrative assistanceSupport with project work (as applicable)Support with material preparation as and when required

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sound like you? To apply you need to be / have:

4+ years as an executive assistantWorking within a global teamExtensive international travel managementExcellent spoken and written communication skills in EnglishAbility to work independently with minimal supervisionManage both global senior leadership and large group meetingsTeam player who deals effectively with colleagues and clientsAbility to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient mannerSome analytical ability is required in order to gather and summarise data for reports and to find solutions to various administrative issuesUnderstands and appreciates the importance of using discretionHighly respected by colleagues and serves as a positive role modelUses appropriate judgement when responding to the needs of senior level executives both internally and externallyShows initiative in taking action and responding appropriatelyAdopts a flexible approach to work: from time to time early starts and late finishes will be necessaryHas proven organisational skillsHas an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clientsThe candidate must demonstrate the ability to establish good relationships with both clients and colleaguesA cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken

Experience

Experience of providing EA support to Senior LeadershipExperience of dealing with highly sensitive and confidential informationExperience of scheduling meetings and calls across multiple time zones

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Location:

On-site –London, GBR

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table! If you require any changes to the application process, please email EMEATA@jll.com or call +44 (0)20 7493 4933 to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process.   Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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