Executive Assistant Needed! Job Description As an Executive Assistant, you will be a key member of our team, responsible for providing proficient administrative support to the CEO and corporate matters. You will handle multiple tasks quickly and efficiently, organize data, and meet deadlines. You will compose routine correspondence, compile data for reports, maintain files, answer telephones, and coordinate calendars. The ideal candidate will demonstrate exemplary administrative, organizational, and communication skills, and operate in a fast-paced environment with professionalism and discretion. Responsibilities + Provide proficient support to Administration by communicating clearly, accurately, and tactfully both verbally and in writing. + Work with a high degree of accuracy and attention to detail. + Demonstrate strong organizational skills to handle multiple tasks simultaneously and complete projects/assignments with minimal supervision. + Maintain complete confidentiality and absolute discretion. + Handle sensitive information with considerable tact, diplomacy, and judgment. + Exhibit a proactive work ethic, a flexible, team-oriented attitude, and the ability to work independently. + Identify opportunities for process improvement. + Produce a variety of correspondence, reports, and presentations using appropriate software including Meeting Agendas and Supporting Documentations for Leadership team meetings and Board of Directors meetings. + Operate and maintain various office equipment. + Ensure the timely preparation and distribution of materials for board meetings. + Attend board meetings regularly and coordinate meeting attendance with board members. + Maintain corporate files and records, including corporate minutes. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.