Job Description:

Segment: Mars MultisalesLocation: Johannesburg, GautengJob Overview

Provide first class personal administration and support to the Southern African Leadership Team, with the aim to impact their effectiveness.

Manage the office as well as support other internal processes. Provide Site administration/coordination for MGS.

What are we looking for?

Minimum qualification: Matric, Bachelors degree will be advantageous

Proficient computer skills and in-depth knowledge of relevant software such as SAP, Ariba, MS Office, Outlook

Knowledge of standard office administrative practices and procedures

Project Management experience

Minimum of 8-10 years’ experience in providing support at a high level to an Executive team

Own transport with a safe driving record

What will be your key responsibilities?

SA Leadership Team Support

Manage And Maintain SALT’ Schedules, Appointments And Travel Arrangements

Arrange And Co-Ordinate Meetings And Events

Monitor, Screen, Respond To And Distribute Incoming Communications

Liaise With Internal Staff At All Levels

Filing Of Expenses Within 60 Days

Presentations – Compilation, Coordination And Editorial Support

Posting Of Requisitions In Ebuy

Providing Support For Ad Hoc Events As Requested

P&O Support

Co-ordinate Panels for the recruitment process, meet and greet candidates, hand out case studies, physically co-ordinate candidates between rooms for panel process.

File soft copies of all Associate related forms on personnel soft folders.

Payroll coordination: Ensure that all LM’s send all payroll related documents by payroll cut off dates, consolidate and route to payroll for timeous processing, etc.

Coordinate administration, meetings & site visits with Alexandra Forbes & Discovery (manage annual calendar for on-site planned visits)

Coordinate long service gifts/awards for Associates.

Co-ordinate and file copies of all training registers, invoices and certificates for the annual compilation of WSP/ATR

Office Management

Ongoing workflow improvement and workplace effectiveness

Managing office materials, refreshments, and supplies for office events

Managing the office environment ito supplies and maintenance issues

Supervise, coach and train cleaning staff per SLA with service providers

Support receptionist on daily requests

Managing the Staff shop, ito operations and stock

What can you expect from Mars?

Work with over 130,000 diverse and talented Associates, all guided by the Five Principles.

Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.

Best-in-class learning and development support from day one, including access to our in-house Mars University.

An industry competitive salary and benefits package, including company bonus.

Mars is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. The company is pleased to provide such assistance, and no applicant will be penalized as a result of such a request.