JOB TITLE: Executive Assistant JOB TYPE: Full Time - Hybrid TYPICAL/EXPECTED % OF OVERNIGHT TRAVEL: Varies ABOUT YOU: Under limited supervision and with only general direction, provide administrative assistance to a senior executive (i.e. Vice President or equivalent) and his/her department. YOU HAVE: + Autonomy. Self-directed and self-motivated. Sense of urgency. + Technical skills. Ability to conduct basic internet research. Project management skills. + Attention to detail. Ability to anticipate, comprehend and deal with the implications of courses of action. Knowledge and understanding of general business principles. Excellent time management skills. Ability to multitask. Meticulous attention to detail. Integrity and trustworthiness; ability to maintain confidentiality of information. + Flexibility. High tolerance for ambiguity. Ability to maintain concentration and focus under intense time pressure. Ability to work with multiple priorities and deliver results timely. + Great communication skills. Emotional maturity and stability. Good listening skills. Preferred second language skills (particularly Spanish) desirable. + Experience. 8-10 years’ progressively senior secretarial/administrative assistant experience in large company settings. Preferred knowledge and understanding of Jostens’ personnel and operations. + Education. AA degree in relevant field such as business, secretarial arts or similar. YOU WILL: + Support. Prepare and distribute presentations, correspondence, reports, memoranda and other similar material in a variety of media; compose routine correspondence and memoranda for signature. Handle routine administrative tasks for supervisor and/or others. + Update and maintain. Participate in department/unit budget preparation and cost/expense tracking and monitoring. + Strengthen. Conduct or direct the conduct of research as needed or requested. + Help. Gatekeep physical and electronic access to supervisor and/or others; schedule appointments and events and keep one or more calendars. Make event, travel, accommodation and related arrangements as needed or directed. Other duties as delegated or assigned. LOVE WHERE YOU WORK: + We care about your health. We offer competitive healthcare (health, dental, vision, coverage) in addition to voluntary benefits including home and car insurance, pet insurance, flexible spending account, amongst many more. + We invest in your future. We offer a 401K match vested immediately. + We believe in flexibility. We provide hybrid work options. + We want you to unplug when needed. We believe in taking your time off without guilt, including company paid holidays. + We care about your development. We support tuition reimbursement after 6 months of service. ABOUT US: Celebrating over 125 years of business, Jostens has been a part of local communities, working with K-12 schools, colleges and universities, teams, and affiliation groups. Representatives from Jostens touch thousands of schools and groups every day, working to make a difference with products and services that recognize accomplishments and help people tell their stories. These products, along with resources for educators, yearbook curriculum and services to help motivate and inspire like Jostens Renaissance® and Commitment to Graduate (C2G) are all designed to contribute to a positive and rewarding school experience. As a household name and leading brand in our market, we are passionate about being the most trusted partner in celebrating moments that matter. We are a mid-size company with a small company feel, allowing us to move fast and explore innovative ideas. Click on video link for an exclusive look into the Jostens experience! https://f.io/HIAsH659 ALL ABOUT YEARBOOK: The yearbook team creates experiences that champion a culture of belonging, achievement, and pride within each school as well as the yearbook division itself. From manufacturing to sales, the division drives for results through agility and innovation while focusing on the customer – exceeding their needs by delivering an end-to-end custom plan that only Jostens and our sales team can provide. Cross-team collaboration and best-in-class technology platforms ensure we get a yearbook in every student’s hand, create a meaningful book for all students while providing a hassle-free experience for the adviser, staff, administration, and community. Strong relationships and delivering customer-centric solutions are at our core driving each team member to be accountable and champion our market leading experiences. AMERICANS WITH DISABILITIES ACT (ADA): Jostens is committed to the full inclusion of all qualified individuals. If reasonable accommodation is required to fully participate in the job application or interview process, or to perform the essential functions of the position, please reach out to our HR team at recruiter@jostens.com or (952) 830-3399. Jostens is an Equal Opportunity Employer and complies with applicable employment laws. EOE/M/F/Vet/Disabled are encouraged to apply. California Privacy Policy: https://www.jostens.com/about/california-employee-privacy-policy