Executive Assistant

 

Summary

Reporting directly to the President, this role works independently performing a wide range of complex and confidential administrative support duties.  Requires excellent communication and interpersonal skills to effectively provide information and service to a wide range of internal and external contacts. Exceptional attention to detail, outstanding problem-solving skills, effective organizational and multi-tasking abilities, and a strong sense of trust. 

 

Typical Duties Executive Administrative Support: Provides wide range of complex office administration and support and assisting with everyday business responsibilities.  Work is generally of a critical or confidential nature. Manage complex calendar(s) in Outlook to include high-level, confidential meetings. Use of strong organizational skills to aid others in being more productive. Analyzes problems, determines approach, compiles data and prepares recommendations. Purchase and maintain inventory of supplies for office. Create and maintain filing system(s). Respond to phone calls, physical mail and e-mail messages; may handle wide-range information dissemination. Company Communications: Author, review and distribute company-wide announcements and handle sensitive, confidential correspondence and communications (portals, voicemails, texts, faxes, emails, and documents).  Contact company personnel at all organizational levels to gather and communicate information.  Partner with internal Communication team to ensure consistency of Company messaging. Events & Meeting Planning: Manage all engagement arrangements and logistics for conference space, security, swag, and catering.  Organize, manage, track and communicate project deadlines for the department to ensure deadlines are successfully met. Collaborate with cross-functional teams to ensure a clear understanding of logistics and supplies needed. Expenses & Travel Management: Book and manage complex global travel arrangements including changes and cancellations; create, track, and approve expense reports. Organizational Development: Assist with team building initiatives and overall support of organizational change, morale, rewards, and training.  Coordinate department meetings, events, and conferences.  Arranging conference calls, video conferences or data conferences, occasionally involving a global audience.  Work with internal and external recruiters to schedule interviews and book travel arrangements for candidates. Contribute to team effort by accomplishing related duties and supporting team goals, as requested.

 

 

Typical Requirements

Education and Experience: College degree preferred and 5+ years supporting a senior level executive, or an equivalent of education plus experience in an office environment. Event planning experience a plus.

 

Skills:

Must have high level of interpersonal skills to handle sensitive and confidential situations with discretion. Position continually requires demonstrated poise, tact and diplomacy. Reach appropriate resolution in varied or sensitive situations that requires gaining the cooperation of others without damaging internal or external relationships. Ability to prioritize complex calendar schedules in an ever-changing environment, often with little direction. In-depth knowledge of business language, grammar, spelling and punctuation with ability to develop concise and exceptional written communications. Show understanding of how business and department processes interconnect within organization and among business divisions. Careful consideration of different dimensions (cross-functional, global, short and long-term goals) to develop optimal solutions. Knowledge in creating an effective workflow. Ability to adapt in a fast-paced, complex environment, utilize excellent organizational skills and be innovative and creative in work responsibilities. Advanced computer skills including Word, Excel, PowerPoint and Outlook. Demonstrate accuracy and thoroughness of work; monitor own work to ensure quality. Use professional concepts in accordance with company objectives to solve complex problems in creative and effective ways.

Fortive Corporation Overview

Fortive’s essential technology makes the world stronger, safer, and smarter. We accelerate transformation across a broad range of applications including environmental, health and safety compliance, industrial condition monitoring, next-generation product design, and healthcare safety solutions.

We are a global industrial technology innovator with a startup spirit. Our forward-looking companies lead the way in software-powered workflow solutions, data-driven intelligence, AI-powered automation, and other disruptive technologies. We’re a force for progress, working alongside our customers and partners to solve challenges on a global scale, from workplace safety in the most demanding conditions to groundbreaking sustainability solutions.

We are a diverse team 17,000 strong, united by a dynamic, inclusive culture and energized by limitless learning and growth. We use the proven Fortive Business System (FBS) to accelerate our positive impact.

At Fortive, we believe in you. We believe in your potential—your ability to learn, grow, and make a difference.

At Fortive, we believe in us. We believe in the power of people working together to solve problems no one could solve alone.

At Fortive, we believe in growth. We’re honest about what’s working and what isn’t, and we never stop improving and innovating.

Fortive: For you, for us, for growth.

About Censis

Censis, the first company to engineer a surgical asset management system that tracks down to the instrument and patient levels, has continually set the standards for the sterile processing industry.From the beginning, Censis has recognized the vital connection between perioperative innovation and efficiency, unparalleled customer care and improved operational performance. By continuing to invest in technology, ease of integration, education and support, Censis provides solutions that empower hospitals and healthcare providers to stay compliant and ahead of healthcare’s rapidly changing environment. With Censis, you’re positioned to start ahead and stay ahead, no matter what the future holds.

We Are an Equal Opportunity Employer. Fortive Corporation and all Fortive Companies are proud to be equal opportunity employers. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity or expression, or other characteristics protected by law. Fortive and all Fortive Companies are also committed to providing reasonable accommodations for applicants with disabilities. Individuals who need a reasonable accommodation because of a disability for any part of the employment application process, please contact us at applyassistance@fortive.com.

Bonus or Equity
This position is also eligible for bonus as part of the total compensation package.

Pay Range
The salary range for this position (in local currency) is 47,500.00 - 88,100.00