APPLICATION INSTRUCTIONS: + CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1QI~*qyZ5PNog5Ug~/cacheable-task/2998$46522.htmld#backheader=true) to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq\_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday. + CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday. + If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application\_Process\_for\_External\_Applications\_Non-Penn\_State\_Employees\_.pdf) . JOB DESCRIPTION AND POSITION REQUIREMENTS: Penn State is currently seeking an Executive Assistant to support The Office of the Vice President of Development and Alumni Relations. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country. The University is committed to ensuring that diversity, equity, inclusion, and belonging are central to the success of a world-class research institution. We are dedicated to fostering an institutional culture supporting the University’s core values, with inclusion being a fundamental strength and an essential element of our public service mission: equity.psu.edu/equity-at-penn-state/resources. The University’s commitment to diversity, equity, inclusion, and belonging is mirrored in the Division of Development and Alumni Relations’ own ongoing work in these spaces: raise.psu.edu/diversity-equity-and-inclusion. Reporting to the Vice President of Development and Alumni Relations and working closely with colleagues across the division, as well as other partners, this Executive Assistant will: + Initiate and coordinate the management functions of the Office of the Vice President for Development and Alumni Relations, to include developing plans of work, overseeing project phases to ensure effective and efficient workflow of office, and daily office activities; + Articulate Penn State’s needs, ambitions, and values, including diversity, equity, and inclusion, through excellent informal and formal communications; + Coordinate and review projects prepared by members of the division for the Vice President; + Represent the office on a variety of committees and at various meetings and events; + Arrange and support key meetings, events, and groups led by the Vice President, to include logistics such as meals, lodging, transportation, etc.; + Serve as liaison and resource on the Vice President’s behalf, answering inquiries and responding to/resolving matters with donors and alumni, trustees, university officials, and other constituents; + Research, compile, and analyze information for correspondence, projects and reports; + Manage, maintain and monitor the Vice President’s calendar, including travel; + Coordinate and process all division requests to the President’s Office; + Serve as parking chair for the division. This position typically requires a bachelor’s degree or higher plus 6+ years of related experience, or an equivalent combination of education and experience. The successful candidate will also have: + In depth knowledge of executive assistant activities including but not limited to: meeting coordination and calendar management, budget management, and reporting; + A dedication to and understanding of the skills required to build relationships with diverse communities; + Demonstrated commitment to diversity, equity, and inclusion; + An extremely high level of organization and attention to detail; + A commitment to privacy and handling sensitive information; + Exemplary interpersonal and communication skills; + A proven ability to self-motivate and work both independently and as part of a team; + A commitment to professional development, learning, and being mentored. Operation of a motor vehicle as part of the position’s duties and a valid driver's license are required. Successful completion of a motor vehicle records check, in addition to standard background checks, is also required. DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process. Penn State’s Division of Development and Alumni Relations If you believe in the power of higher education—and philanthropy—to shape the public good, you’ll excel right here in Penn State’s Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 700,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Learn more about us at raise.psu.edu and explore the success of our most recent campaign at greaterpennstate.psu.edu. Building a Career and a Life at Penn State Across twenty-four campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroom—it’s the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world: psu.edu/this-is-penn-state/facts-and-rankings Penn State is a diverse and exciting institution that embraces individual uniqueness, fosters a culture of inclusion that supports both broad and specific diversity initiatives, leverages the educational and institutional benefits of diversity in society and nature, and engages all individuals to help them thrive: equity.psu.edu This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues: statecollegepa.us and statecollege.com The salary range for this position, including all possible grades is: $61,800.00 - $89,600.00 Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) . Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAW Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf) PA State Labor Law Poster Affirmative Action (https://policy.psu.edu/policies/hr11) Penn State Policies Copyright Information (https://www.psu.edu/copyright-information) Hotlines University Park, PA