Responsibilities Related Ross is looking to hire a highly professional Executive Assistant to support Senior Executives on our Development and Design teams, specifically 1 Executive Vice President and 2 Senior Vice Presidents. The ideal candidate will ensure the most efficient use of the Senior Executives' time and act as the liaison between their offices and the offices of other Senior Executives. The successful candidate will anticipate, initiate, coordinate, and follow up on logistics required for the Senior Executives to effectively perform at highest capacity. This position will be 5 days a week onsite based in West Palm Beach, FL. Responsibilities include, but are not limited to: Scheduling appointments and heavy calendar management. Manage a busy and ever changing calendar, and prioritize appointments with the executive's prior clearance. Review daily. Handle incoming phone calls, greet guests, answer phones, and coordinate conference rooms and meal arrangements. Plan travel arrangements and changes including airline reservations, hotel accommodations, and car service arrangements. Act as gatekeeper and primary point of contact between executives, managers and visitors, as required. Bridge for smooth communication between all internal departments and external contacts. Screen telephone calls and announce each caller. Ensure the Senior Executives are prepared for all meetings by keeping them on schedule and providing necessary materials. Prepare heavy expense reports and liaise with Finance, as necessary. Develop relationships with executive contacts, gain recognition as a team resource. Assist with personal duties, as needed. Assistance with ad hoc projects using Word, Excel, and PowerPoint. Assist with office credit card expenses. Act as a sit-in for Reception, as needed - must be able to Book conference rooms and visitor offices, offer beverage service to guests and alert Staff of guest arrivals. Qualifications A minimum of 3 years of relevant experience as an Executive Assistant or a high-level Administrative Project Manager Assistant Strong communication skills, both written and verbal. Excellent professional demeanor with the ability to work with a wide range of levels and management. Keen attention to detail. Must possess strong organizational skills. Comfortable working in a fast paced environment, ability to multi-task, shift direction easily and prioritize. Good judgment, discretion and strong discipline. Experience in a role that requires a high level of discretion with confidential information. Team player, self-starter. Strong proficiency with Microsoft Office Applications. Experience working in a corporate environment is highly preferred. Strong communication skills, both verbal and written. Bachelor's degree preferred. Benefits: Personalized Health Care: Multiple medical, dental, and vision plan options; Employee Assistance Program Financial Benefits: Competitive salary and incentive packages; matching 401(k); FSAs and HSA; employer-paid life and AD&D insurance; paid leave & disability programs Social Wellness: 19+ days of PTO; mental health counseling & resources; fertility, surrogacy, and adoption assistance; volunteer days and donation matching Career Development: Learning & training programs; tuition & certification reimbursement; internal advancement opportunities Related values diversity in backgrounds and experiences. We are proud to be an equal opportunity employer and are deliberate about the team and culture we are building. We aim to ensure competitive total compensation that is commensurate with experience, workplace geography, and market standards. For information about how we use your personal information, including information submitted for career opportunities, please review our Privacy Policy at https://www.related.com/privacy-policy. #LI-JF1 #TRC #LI-ONSITE Overview Formed in 1972, Related is the most prominent privately-owned real estate firm in the United States. Headquartered in New York City, the company has offices and major developments across the world. Related owns and manages a premier portfolio of assets valued at over $60 billion, including the 28-acre Hudson Yards neighborhood on Manhattan’s West Side. Related believes in investing in its talent and cultivates a positive, team-oriented environment where every voice is valued. Employees are encouraged to boldly take on new challenges, transcend the status quo, and demonstrate strong entrepreneurial spirit. In its relentless commitment to excellence, Related works to foster an innovative approach in its team members so that they can positively impact the communities in which they conduct business. Learn more about Related at www.related.com. Related Ross is a leading South Florida-based mixed-use real estate and lifestyle company defined by innovation and the most prominent privately-owned real estate firm in the United States. Related Ross focuses on the development and management of successful mixed-use projects with thoughtful urban innovation, rich consumer experiences, and wellness, arts & culture and shared experiences at its core. Learn more about Related Ross at www.relatedsoutheast.com.