We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute. To learn more about CIBC, please visit CIBC.com (https://www.cibc.com/en/about-cibc.html) **What You’ll Be Doing** The Capital Markets arm of CIBC serves corporate, government, and institutional clients with innovative solutions and value-added services. From actionable ideas to highly tailored financing solutions, M&A advice, and a strong lineup of capital markets and treasury services, CIBC Capital Markets teams can provide the capabilities that clients need to help capitalize on opportunities and manage risk. As an Executive Assistant, you will provide day-to-day office support to one or more senior Executives and their teams within the Global Corporate Banking business in Capital Markets. The role is accountable for providing administrative and operational support and ensuring timely and effective delivery of assigned projects and tasks, contributing to the effective and efficient operation of the business group. _At CIBC we enable the work environment most_ _optimal_ _for you to thrive in your role._ _To successfully perform the work,_ _you’ll_ _be on-site full-time._ **How You’ll Succeed** + **Executive Support:** Organize the activities of the Executives and provide administrative support using independent judgment, discretion and diplomacy. Anticipate needs and initiate appropriate action to ensure the most effective use of the Executives' time and attention, as well as your own. Briefing the Executives before appointments or meetings with appropriate background information, as required. + **Calendar Management:** Screen requests, managing and administering several calendars. Proactively identifying issues to determine priorities for Managing Directors and their teams and pivot accordingly. Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled with urgency and prioritized accordingly. This includes complex calendar management and being the owner for several large meetings and associated logistics (room bookings, site access arrangements, technology coordination and catering requirements). + **Travel Arrangeme** **nt** : Coordinate, manage and arrange all travel requirements, including airline reservations, hotel accommodation, airport transfers and monitor for last-minute changes while ensuring policy adherence. + **Administrative Duties** : Provide ongoing administrative support, such as briefing Executives before appointments or meetings with appropriate background information from computer information systems and/or files. Develop administration procedures, and processes to respond to the operating style of the Executives. Maintain administrative procedures and processes for the Executive and team; for example, preparing expense accounts and ensuring they are kept in good order and maintaining a comprehensive diary (usually computerized). Provide back-up coverage to other Executive Assistants within the team. + **New Hire Onboarding/Offboarding:** Onboarding/offboarding for new/departing staff including the coordination of technology access, office set up and building access; ordering business cards, corporate phones, and corporate credit card as required; ensuring that all compliance requirements and internal policies are met. + **Document Support:** Ability to work proficiently in Excel, Power Point and other Microsoft Office applications in order to build clean and well-organized slides and reports consistent with the corporate look and feel. **Who You Are** + **You’re an experienced administrative professional.** You have a minimum of 3-5 years of experience as an Executive Assistant in a highly professional, confidential and fast-paced environment **.** + **You’re a strong communicator.** You have excellent verbal and written communications and interpersonal skills to interact with a wide range of individuals in a wide range of situations, which usually requires tact, diplomacy, and discretion. + **You’re digitally proficient.** You have strong command of MS Office suite including Word, Excel, PowerPoint, Outlook. + **Detail Oriented** . You understand that success is in the details. You notice things that others don't. Your critical thinking skills help to inform your decision making. + **You are comfortable in a fast-paced environment.** You have excellent organizational and time management skills and the ability to multitask. You are able to deal with last-minute and urgent requests and prioritize accordingly using sound judgment. + **You are proactive and have the ability to work with limited direction and ambiguity.** You are a fast independent learner who shows high initiative to complete tasks and identify issues with minimum guidance and makes decisions within your scope of accountability. + **Values matter to you.** You bring your real self to work and you live our values – trust, teamwork and accountability. **What CIBC Offers** At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. + We work to recognize you in meaningful, personalized ways including a competitive compensation, a banking benefit*, wellbeing support and additional offers such as employee and family assistance programs and MomentMakers, our social, points-based recognition program. + Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients. *Subject to program terms and conditions **What you need to know** + CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact Mailbox.careers-carrieres@cibc.com + You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit + We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, French proficiency, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us. **Expected End Date** 2026-03-06 **Job Location** Toronto-161 Bay St., 5th **Employment Type** Temporary (Fixed Term) **Weekly Hours** 37.5 **Skills** Accountability, Interpersonal Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative, Report Analysis, Travel Coordination At CIBC, we are in business to help our clients, employees and shareholders achieve what is important to them. Our ability to create value for all CIBC stakeholders is driven by a business culture based on common values: Trust, Teamwork and Accountability. Working with CIBC makes you a part of a work environment committed to our clients, employees and communities - a place where you can excel. Every day, our 44,000 employees help our clients achieve their financial goals, because what matters to our clients, matters to us.